HR Assistant Apprenticeship

HR Assistant Apprenticeship - Thomas's London Day Schools

About the employer:

Founded by Joanna and David Thomas in 1971, Thomas’s is a family-run group of co-educational independent schools in central London, providing an exceptional start in life to over 2,000 children. Our family-led vision is at the heart of what makes Thomas’s so special, fostering a warm, nurturing environment where every child thrives. From its humble beginnings, Thomas’s has flourished while staying true to its founding principles: kindness, respect, courtesy, honesty, and perseverance.

Overview of role:

We are seeking an HR and Recruitment Administrator to support the HR provision for Thomas’s Schools. Working closely with an HR Advisor, the role involves managing the end-to-end recruitment process, including safeguarding due diligence, to ensure an excellent candidate experience. This position suits individuals pursuing an HR career, with strong administrative skills and proficiency in Google Docs and Sheets. Experience in education is advantageous, and applicants should demonstrate exceptional customer service, a proactive attitude, and a willingness to assist team members as needed.

About the team:

The HR team consists of 7 members: Director of HR, HR Manager, 3 HR Advisors, and 2 HR & Recruitment Administrators. The HR & Recruitment Administrator role reports to an HR Advisor.

Key details:

• Hours: Monday to Friday (8.30am to 4.30pm), 37.5 per week
• All Year Round (52 weeks per year)
• Wage: £20,000-£26,000
• Location: 3 Square Riggers Row, London, SW11 3TZ
• Flexible working: Some flexibility can be offered to work from home. This would likely be a minimum of 3 days a week based in the office with the option of up to 2 days a week working flexibly from home. The needs of the schools will dictate the days spent in the office and at home.

Apprenticeship details:

• Qualification: Level 3 HR Support Apprenticeship Standard
• Duration of course: 20 months
• Training Provider: LMP Education (Rated BEST UK provider!)
• All learning delivered online/ remotely alongside role.

Full Duties and Responsibilities:

• Providing generalist HR guidance and support to all staff across the senior and prep schools, including advising on HR policies and procedures around recruitment and selection, training, and development.
• Managing the recruitment cycle from vacancy creation to induction.
• Advising line managers on appropriate safeguarding checks and procedures for staff, volunteers, contractors, etc.
• Completing pre-employment checks for new staff, volunteers, and contractors in line with the Safer Recruitment Policy.
• Organising mandatory Safeguarding/Child Protection training for relevant staff.
• Issuing HR documentation related to the employee lifecycle, such as employment contracts, contract amendments, and leaving letters.
• Producing management reports or HR analytics as required by Senior Management.
• Completing any other tasks or administration related to employee matters.
• Manage the HR inbox by responding to generic queries and directing them as required.
• Input HR-related data onto iTrent (e.g., new starters, leavers) and assist with iTrent-related queries, providing staff support and guidance where necessary.
• Issue HR documentation as directed by the HR Advisor, including:
  • Employment contracts, contract amendments, probation documents, and leaving letters.
• Assist with recording staff sickness absences, chasing relevant paperwork (e.g., fit notes or return-to-work interviews), and flagging any concerns to the HR Advisor.
• Take minutes at HR meetings as required.
• Manage staff leaver communications, including reminders for school property retrieval and ID/access pass returns.
• Assist with the storage and filing of HR documentation.
• Provide administrative support to any member of the HR Department as needed.
• Undertake any other reasonable duties as required by the HR Advisor.
• Please note this is not an extensive list of all your responsibilities; we will discuss all duties fully during the screening process!

Skills & Personal Qualities:

• Flexible, friendly, and driven.
• Good IT skills.
• Experience with Google Docs and Google Sheets would be an advantage.

Qualifications Requirements:

• GCSE or equivalent (Functional skills) English (Grade 4) essential.
• GCSE or equivalent (Functional skills) Maths (Grade 4) essential.

Next steps & Pre-employment checks:

• Permitting you’re eligible for the role, please expect to receive contact from our LMP Education Recruitment team to discuss your application further.
• Additionally, please be aware that upon a successful offer of employment, DBS checks and references will be obtained as part of your enrolment.

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