HR Assistant

Roles and responsibilities

An HR Assistant (Human Resources Assistant) provides administrative support to the HR department, assisting with a wide range of human resources activities, including recruitment, employee records management, benefits administration, training coordination, and compliance with labor laws. This role is crucial for ensuring that the HR department operates smoothly and efficiently, often acting as the first point of contact for HR-related inquiries and tasks.

Key Skills of an HR Assistant:

1. Communication Skills
   • Verbal and Written Communication: HR Assistants must communicate clearly and effectively, both in person and through various forms of communication (emails, phone calls, reports).
   • Confidentiality: Handling sensitive employee information requires discretion and the ability to maintain confidentiality.
2. Organizational Skills
   • Record-Keeping: HR Assistants are responsible for maintaining accurate and up-to-date employee records, both physical and digital.
   • Scheduling: HR Assistants often coordinate interviews, meetings, training sessions, and other HR-related events.
3. Attention to Detail
   • Accuracy: HR Assistants must ensure that all employee data and documentation are entered and maintained accurately.
   • Policy Adherence: It’s important to ensure that all HR-related tasks comply with company policies and labor laws.
4. HR Software Proficiency
   • HRIS (Human Resource Information Systems): Familiarity with HR software for managing employee records, payroll, benefits, and attendance tracking.
   • Applicant Tracking Systems (ATS): Understanding how to use ATS software for managing job applications.
5. Problem-Solving Skills
   • Issue Resolution: HR Assistants must be able to identify and resolve HR-related issues efficiently.
   • Multitasking: Often required to handle multiple tasks at once.
6. Time Management
   • Prioritization: HR Assistants often juggle multiple responsibilities.
   • Efficiency: Completing tasks efficiently while maintaining accuracy.
7. Basic Knowledge of Labor Laws and HR Practices
   • Compliance: Understanding basic labor laws and company policies.
   • Ethics and Fairness: HR Assistants play a role in ensuring ethical HR practices.

Key Responsibilities of an HR Assistant:

1. Recruitment and Hiring Support
   • Job Postings: Assisting with creating and posting job ads.
   • Application Screening: Reviewing resumes and applications to shortlist candidates.
   • Interview Coordination: Scheduling interviews between candidates and hiring managers.
   • Offer Letters and Contracts: Preparing and sending job offer letters.
2. Onboarding New Employees
   • New Hire Documentation: Preparing onboarding materials and ensuring new employees complete necessary documentation.
   • Orientation: Assisting with the new hire orientation process.
   • Training Coordination: Organizing orientation sessions or training programs.
3. Employee Record Keeping
   • Updating Records: Maintaining up-to-date employee records.
   • Attendance and Leave Management: Tracking employee attendance and ensuring accurate records.
   • Document Management: Ensuring that employee files are complete and compliant.
4. Payroll and Benefits Administration Support
   • Payroll Processing: Assisting with payroll by collecting and verifying timesheets.
   • Benefits Administration: Assisting employees with benefits-related questions.
   • Expense Management: Assisting with processing employee reimbursements.
5. Employee Relations and Communication
   • Employee Inquiries: Answering questions from employees about policies and procedures.
   • Conflict Resolution: Offering support for resolving minor conflicts.
6. Compliance and Reporting
   • Legal Compliance: Ensuring that the company complies with employment laws.
   • Reports: Generating and preparing reports on employee data.
   • Health & Safety Compliance: Helping maintain records related to workplace safety.

Desired candidate profile

Key Responsibilities:
Assist with day-to-day HR operations and administrative tasks.
Requirements:
Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not mandatory).
Previous UAE experience in an HR or administrative role is a plus.
Proficiency in MS Office (Word, Excel, PowerPoint) and HR software (e.g., HRIS) is preferred.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
High level of discretion and confidentiality.
Attention to detail and a proactive attitude.
Benefits:
Competitive salary.
Health and wellness benefits.
Opportunities for professional development and career growth.
Friendly and collaborative work environment.