HR Assistant

An International IT/technology related company is currently recruiting an HR Assistant to assist the existing HR team in all areas of HR and reception cover. This is a busy and varied role with the main emphasis on recruitment administration, reception cover, payroll checking and supporting HR colleagues.

Job Descriptions:

1. Registering incoming CVs onto Excel, forwarding to recruiting division by email, liaison with managers/directors and agencies.
2. Arranging interviews, booking rooms, sending invitations, emailing building security to arrange building passes for interviewees.
3. Attending the first part of the second interviews (and second part if needed) to cover HR paperwork (benefits, PPA, right to work checks etc).
4. Preparing offer and contract documentation.
5. Making up new employee folders, printing documents for welcome packs & assembling packs, arranging & sending invitations for induction.
6. Conducting Health and Safety induction sessions.
7. Liaison point for European recruitment including but not limited to; collating paperwork, checking detail, submission to Japan.
8. Contractors: Invoice checking; arranging contracts & monitoring return; scheduling for renewal reminders; assisting managers to produce accurate and detailed IAs.
9. Assisting with requesting agreement for us to perform Cr and DBS checks; checks when submitted & processing invoices.
10. Updating various spreadsheets such as Org Chart, Layout, Staff Details.
11. Quarterly (+ ad hoc) orders of business cards; staff requests, liaison with printers, orders, pricing, invoices etc.
12. Helping check JDs for accuracy and typos and follow-up of missing/outstanding JDs.
13. Helping check appraisals have been completed correctly and follow-up of outstanding appraisals.
14. Reception work to cover annual leave, sick absences etc.
15. GDPR compliance (new suppliers, employees and data deletion). Assisting with payroll verification. Arranging letters to staff/candidates requesting agreement for us to perform Cr and DBS checks; overseeing checks when submitted; processing invoices.
16. Attending grievance and disciplinary meetings as note-taker; promotion of best practice. Issuing eye check vouchers.
17. Assigning payroll numbers (alpha/numerical update); adding to relevant months payroll notes for: start, pension AE, rise after trial, end of FTC, pension re-enrol if opts out; adding to starters list & leavers list if on FTC.
18. Updating recruitment starters checklist; adding to Staff Details spreadsheet; adding to pension schedule; adding to bulk upload HR support for colleagues, covering absences etc.
19. Ad hoc tasks as detailed by line manager.

Requirements:

1. Some understanding of HR Policies and previous HR experience is essential.
2. Good computer skills & knowledge of Office software.
3. Reliable, flexible and co-operative.
4. Trustworthy with a high understanding of the need for confidentiality.
5. Polite, friendly and helpful, with a ‘can-do’ attitude; quick learner / able to work at fast pace.
6. Attentive to detail and a multi-tasker.
7. A good and polite communicator at all levels; professional and commercially aware.
8. High standard of English.

Conditions:

1. Salary – up to £30,000 per annum, depending on experience.
2. Location – London.
3. Benefits – competitive benefits (including travel expense).