HR Advisory Apprentice 18 month FTC

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our London office as a HR Advisory Apprentice on an 18 month fixed term contract.

The Role:

HR Advisory Apprentice – 18 month fixed term contract

Responsible to:

HR Manager

Hours:

9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business.

Purpose of the role:

To provide a proactive HR administration service to the HR team working within the generalist function, but with flexibility to work across teams as necessary.

Responsibilities

The following is a list of some of the core responsibilities for this role; however, it is likely that a number of other responsibilities/duties may also be necessary to ensure the required level of HR service is met.

• Responsible for all aspects of pre-employment from the point of offer, including the preparation of contracts of employment and associated new joiner paperwork. Liaise with departments to agree a start date.
• Responsible for new joiner pre-employment onboarding. Liaise with our external referencing and occupational health providers and ensure that all necessary pre-employment checks are completed and any actions followed up. Escalate any issues to the HR Advisor as necessary.
• Liaise with Global Mobility on visa requirements/right to work checks for new joiners, ensuring the Firm’s reporting obligations are met.
• Responsible for updating and maintaining immigration tracking documents to ensure employee visa information is accurately captured and monitored.
• Responsible for the leavers process, including the preparation of leavers letters and annual leave calculations. Liaise with departments across the Firm to arrange a leave date, return of equipment, arranging exit interviews, etc.
• Acting as the HR Generalist team’s “HRIS expert,” i.e., overall responsibility for the information on the Firm’s HRIS system (PeopleSoft). This includes entering new joiner information timely and accurately, updating leavers, actioning changes, running reports, and regularly auditing the system for information discrepancies. Liaise with the Firm’s HRIS team to make changes and/or improvements.
• Support the HR Advisor with flexible working requests, including the preparation of paperwork, updating reports, and the HRIS systems.
• Responsible for arranging inductions, liaising with various departments across the firm as necessary. Ensure new starters are kept up to date and prepared for their introduction to the firm.
• Prepare references, e.g., for ex-employees, mortgage/tenancies, etc.
• Arranging for the payment of invoices through Chrome River and liaising with the Accounting Department as necessary.
• Deal with general staff queries via email, over the telephone, and face to face.
• Assist other members of the team with ad hoc requests and projects as and when required.
• Photocopying and scanning as necessary/requested.
• Carry out e-filing and archiving ensuring all personal files and HR records are kept up to date at all times.
• Liaise with the payroll department and external providers if necessary, to ensure all payroll information is accurate and all relevant steps are processed in a timely manner, often working to tight deadlines.
• Diary management ensuring all key dates are captured and accurate, e.g., probations, leave dates, etc.
• Support the Recruitment Team with arranging interviews and liaising with hiring managers, candidates, and recruitment agencies.
• Draft correspondence for review by the HR Management team as requested, e.g., probation letters, leaver letters, flexible working arrangements, etc.
• Update and maintain organisational structure charts for the London and Dubai offices.

Qualifications

Educated to A level or equivalent.

Minimum of 5 GCSEs English and Maths grade 4 / C or above.

This role would be suitable for someone looking to study the HR CIPD Level 3.

Experience, skills and personal attributes:

• A keen interest in HR.
• Strong PowerPoint, Word, and Excel skills.
• Strong attention to detail.
• Intellectually curious with good research skills.
• Good interpersonal skills.
• Excellent written and oral communication.
• Good problem-solving skills.
• Comfortable liaising with people at all levels.
• Able to prioritise and manage tasks and meet strict deadlines.
• Ability to remain focused under pressure.
• Enthusiastic self-starter.
• Team player.
• High level of discretion and able to deal sensitively and appropriately with confidential information.
• Energetic with the ability to work in a fast-paced, team-oriented environment.
• Resilient in dealing with setbacks.

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed.

Our culture promotes mutual respect, acceptance, cooperation, and productivity among people from varying backgrounds and values different perspectives and ideas.

One of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business, which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), and Work and Me (Family).

We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.