HR Advisor and Administrator

JOB TITLE: HR Advisor and Administrator
LOCATION: Titan Energies Ltd, AB11 5DY
LINE MANAGER: Directors / Senior Management Team as appropriate
HOURS: Part Time - Negotiable
SALARY: Competitive, Experience dependent

THE ROLE:
To maintain an efficient and effective HR function. This role involves providing administrative support across various HR activities, including recruitment, onboarding, employee relations, training, and compliance.

SPECIFIC RESPONSIBILITIES:

1. Recruitment & Onboarding:

1. Support the recruitment process, including job postings, screening CVs, scheduling interviews, and coordinating with hiring managers.
2. Assist in onboarding new hires by preparing offer letters, managing new hire documentation, and coordinating inductions.
3. Ensure new employees are set up with access to required systems, resources, and information for the company benefits.

2. Employee Relations & Company Policies:

1. Serve as a first point of contact for employee queries regarding HR policies, procedures, and benefits, including the company’s discount platform.
2. Educate staff on company policies and procedures to ensure compliance and reinforce the organisation’s culture.
3. Assist in conducting return-to-work interviews following employee absences, ensuring that employees are supported as they transition back to work.

3. HR Administration:

1. Maintain accurate employee records and ensure compliance with company policies and legal regulations.
2. Manage employee leaves, including sick leave, holiday, maternity, paternity, and parental leave, ensuring proper documentation is maintained.

4. Risk Assessments & Return to Work:

1. Coordinate risk assessments and support phased return-to-work plans for employees returning from extended leave or illness.
2. Work with relevant departments to ensure adjustments are in place, such as light duties or modified schedules, to support a safe and effective return for the employee.

5. Training & Development:

1. Coordinate training sessions, including scheduling, booking venues, preparing materials, and tracking attendance.
2. Support the implementation of employee development programs, performance reviews, and career progression plans.
3. Maintain training records and assist in evaluating training effectiveness.

6. Compliance & Reporting:

1. Ensure compliance with all relevant employment laws and regulations.
2. Prepare HR reports as needed, such as headcount reports, turnover rates, and other key HR metrics.
3. Assist in conducting audits and updating HR policies and procedures to ensure continuous improvement.

7. Additional HR Projects:

1. Contribute to HR initiatives and projects aimed at improving employee experience, retention, and organisational culture.

GENERAL RESPONSIBILITIES:

1. Adhere to existing work practices, methods, procedures, and undertake relevant training and development activities.
2. Maintain confidentiality and observe data protection and associated guidelines.
3. Comply with Titan Torque's health and safety policies and procedures.
4. Perform any reasonable duties and responsibilities within the overall function in line with the level of responsibility of the role.

ENTRY REQUIREMENTS:

1. Relevant qualification is preferred but not essential.
2. Experience in an HR role, ideally in HR administration or advisory capacity.
3. Knowledge of HR practices, employment law, and HRIS (Human Resources Information Systems) is a plus.

TRAINING AND DEVELOPMENT:

1. Ongoing training and development as required, depending on skill level at onboarding.
2. Additional courses related to your job function will be provided where noted as appropriate.

SKILLS AND QUALITIES WE LOOK FOR:

1. Strong organisational and multitasking skills with exceptional attention to detail.
2. Excellent written and verbal communication skills.
3. Ability to handle sensitive and confidential information with integrity.
4. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
5. Ability to work independently and as part of a team in a fast-paced environment.

HOW WE MEASURE YOUR SUCCESS:

1. Excellent pro-active verbal and written communication skills.
2. Significant attention to detail.
3. Ability to prioritize effectively and work with a sense of urgency.
4. Demonstrable energy, determination, and persistence.
5. Project professionalism, enthusiasm, and a great attitude.
6. Manage and complete multiple projects simultaneously to meet deadlines.

SPECIAL CONDITIONS:

1. Must hold current UK work eligibility status.
2. Flexibility to undertake a wide range of activities in the course of daily business, including tasks not normally part of the job description for an equivalent position elsewhere.
3. Ability to learn new skills, think independently, and work in an environment without fixed routines.

AND WHAT YOU CAN EXPECT FROM TITAN AS AN EMPLOYER:

1. A commitment to act as a good employer, abiding by the principles of Titan and providing a fair and competitive salary and benefits package.
2. Provision of reasonable resources to perform your job.
3. A good induction and ongoing support.
4. Support and teamwork from colleagues in a lively and professional environment.
5. Professional development opportunities.

Job Types: Part-time, Permanent

Pay: £16,000.00-£21,000.00 per year

Expected hours: 20 – 24 per week

Benefits:

1. Company events
2. Company pension
3. Free parking
4. Life insurance
5. Sick pay

Schedule:

1. Day shift

Experience:

1. similar role: 5 years (required)
2. Microsoft Office Suite: 3 years (preferred)
3. Administrative experience: 3 years (preferred)

Work Location: In person

Application deadline: 22/11/2024
Reference ID: TE-JD-26