HR Administrator

Please note: This role is not eligible for visa sponsorship, and the successful candidate must have the right to work in the UK.

Are you ready to make a real impact in the HR landscape?

We are looking for an enthusiastic HR Administrator to join our team, playing a pivotal role in the daily administration of HR functions at DHC. You will support the HR Manager in ensuring that all administrative tasks are completed to a high standard, following our set processes.

Although the main focus will be on supporting the recruitment process, including completing pre-employment checks and onboarding new starters, you will be involved in all aspects of HR admin.

Our ability to provide exceptional healthcare services depends on having suitably qualified and experienced staff at every level. You'll be instrumental in helping DHC managers recruit new staff efficiently and effectively, ensuring we continue to deliver top-tier services.

You will be providing a comprehensive HR service that equips managers, employees, and contractors with best practices to cultivate a high-performance culture. This role requires a proactive approach, with the ability to use your initiative to manage, prioritise, and organise your time effectively while maintaining the confidentiality and security of HR data.

Main duties of the job

We are looking for a candidate with a background in a similar role or strong administrative experience, ideally within a sector that values compliance with external regulations, particularly regarding the employment of staff and contractors.

Whilst previous HR experience would be advantageous, being organised, accurate, and good with admin is the most important. This role involves supporting critical HR functions where attention to detail, accuracy, and efficiency are key.

You will manage HR administration across the entire employee lifecycle. This includes recruitment, pre-employment checks, onboarding arrangements, but also all other areas, like processing leavers or contractual changes. You will also contribute to broader HR projects and processes, ensuring efficient and compliant HR operations.

This position is perfect for someone who wants to build a career in HR. However, it is equally suited to individuals who excel in administration and are seeking a challenging and rewarding role.

Location:

This role is based at DHC's Head Office in Redhill. A minimum of three days per week in the office is expected, with the opportunity for hybrid working if desired.

We screen and shortlist suitable candidates as applications are received. We reserve the right to close this vacancy early and without notice if we fill the position. Therefore, we encourage early applications to avoid disappointment.

About us

DHC is a GP Federation, dedicated to supporting general practice in Surrey by providing high-quality healthcare. By working together, we develop health services that help our patients stay well, are efficient and meet the needs of our local stakeholders. We place people at the centre of everything we do. We provide a wide range of quality healthcare services including elective care, Talking Therapies, community healthcare which we integrate and co-ordinate with primary care.

We are registered with the CQC (Care Quality Commission) and are an accredited AQP (Any Qualified Provider). We value our team and provide strong leadership with great professional development, in a fun and friendly environment.

DHC is working at the centre of the local health system to evolve and deliver integrated care and that requires strong partnerships with many organisations. In all of our services, we aim to put the patient at the centre of their care, make sure our services are easy to access by local patients and reduce waiting times for patients. We are well placed to influence the wider system in making good choices for our population.

Competitive salaries and career development

A great place to work

Potential for flexible working and buying or selling leave

EAP

NHS Pension scheme and a minimum of 27 days annual leave (plus Bank holidays)

DHC actively encourage and promote diversity, ensure all voices are heard and included and are committed to equal opportunities for all.

Job responsibilities

The HR Administrator plays a crucial role in the day-to-day administration and development of HR within the organisation, helping the HR Manager ensure that administration tasks have been completed accurately and to required standard.

The HR team at DHC is responsible for managing the organisation's entire HR function. Over the past 5 years, the organisation has grown to nearly 300 employees and provides healthcare services to approximately 120,000 patients within Surrey.

The HR Administrator will focus primarily on recruitment, pre-employment checks and onboarding, although the scope includes administrative duties spanning all aspects of HR management.

The HR team is crucial in supporting DHC managers to smoothly, efficiently and rapidly recruit new staff to deliver exceptional service.

The expectation will be to help maintain existing HR systems and processes to the highest standard and identify, recommend and implement any changes that will develop and improve the current HR service offering, both within DHC and to the Primary Care Networks within our GP federation.

This role will support providing a comprehensive HR service that ensures that managers, employees and contractors are equipped with best practice HR services and systems to foster a high-performance culture. This requires the post holder to be a self-starter with very strong time management skills, able to cope with a busy and varied workload. To be successful in the role you need to be proactive and wherever possible, use initiative, managing, prioritising, planning and organising their own time whilst maintaining confidentiality and security of HR data at all times.

Person Specification

Experience

• Previous successful experience in a similar role in an HR department
• Used HR systems effectively to record information accurately
• Experience of running HR reports and providing HR statistics
• Being organised and with good attention to detail
• Employment in similar industry/sector focussed on compliance with external regulations relating to employment of staff and contractors

Knowledge

• Well-versed in use of Microsoft Office (Excel, PowerPoint, and Outlook)
• Commitment to Continuing Professional Development
• Knowledge of the NHS and working practices
• Governance in an NHS/HR context

Skills and Aptitudes

• Able to multi-task and deal with a busy workload with priorities sometimes changing
• Take responsibilities for own learning and development
• Able to work independently and be solutions-focused
• Very organised, working calmly and efficiently
• Willing to be flexible, adaptable, show enthusiasm and able to multi-task whilst not losing sight of priorities
• Ability to maintain confidentiality at all times
• Excellent verbal and written communication skills
• Desire to develop an HR career and undertake relevant qualifications.

Qualifications

• Good standard of general education (English and Maths at GCSE or equivalent level)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£23,000 to £26,000 a year Depending on Experience