HR Administrator

Internal Recruiter - Ultima Business Solutions

Job Title: People Administrator

Department/ Function: People and Talent

Reports to: Head of People and Talent Work

Location: Reading (3 days a week in the office)

KEY ACCOUNTABILITIES / ROLE PURPOSE

The People Administrator will be the first point of contact to employees for all HR related queries. You will be a highly organised and detail-oriented administrator who will support our People and Talent team in managing the day-to-day operations of the department. The People Administrator will play a critical role in maintaining accurate employee records, overseeing the People and Talent inbox, drafting contractual paperwork and providing an excellent service to our employees.

MAIN DUTIES AND RESPONSIBILITES

1. To act as a first point of contact for all HR queries directed to the People and Talent team.
2. To take ownership of the People and Talent inbox, responding to queries within a timely manner and delegating to the wider team where required.
3. To ensure that all payroll instructions are prepared in a timely manner for the monthly payroll run, including but not limited to contractual variations, sickness and leave deductions, new starters, leavers and staff benefits.
4. Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system.
5. To ensure accurate and up-to-date HR electronic records are maintained for all employees. Direct employees to the relevant HR policies and procedures upon enquiry and provide basic advice where required.
6. Liaise with hiring managers to ensure a seamless onboarding for new hires, including but not limited to undertaking right to work checks, drafting and issuing new starter paperwork and sending reference requests.
7. Support the recruitment team with uploading job vacancies, scheduling interviews and communicating with candidates where needed.
8. Ensure resignations are acknowledged in a timely manner, the Line Manager is aware of the process and any outstanding annual leave is calculated in accordance with the employee’s terms and conditions.
9. Manage the administration of our employee benefits in conjunction with our benefits provider, including enrolments and changes.
10. Monitoring of probationary periods across the business and scheduling reminders to managers to complete their reviews.
11. Other ad hoc duties as required by the People and Talent department, including participation in project work.

ESSENTIAL KNOWLEDGE, SKILLS & EXPERIENCE

1. Experience of working in HR administration.
2. Experience of producing accurate employment/contractual documentation and correspondence.
3. Ability to deal sensitively and appropriately with confidential information.
4. Experience of maintaining accurate and comprehensive records.
5. Ability to prioritise workload and deal with conflicting priorities.
6. Strong attention to detail and numerical accuracy.
7. Demonstrate a willingness to challenge the status quo in pursuit of best HR administration practice. Enjoys working in a small, generalist team.
8. Basic knowledge of Microsoft office including Word, Excel, PowerPoint.
9. Excellent written and verbal communication skills.

DESIRED KNOWLEDGE, SKILLS & EXPERIENCE

Experience using D365 is desirable.

Seniority level

Associate

Employment type

Full-time

Job function

Human Resources

Industries

IT Services and IT Consulting