HR Administrator

We are looking for a confident HR Administrator with a passion for delivering outstanding service. You'll be working 40 hours a week (Monday to Friday 9am - 5pm) making a positive difference to the lives of the people in our care at Cygnet Kenney House.

Main duties of the job

At Cygnet, we support our people to grow their careers, gain new skills and keep stepping up. Apply now to enjoy excellent career prospects while reaping the rewards of making a difference to others every day.

About us

Cygnet was established in 1988. Since then we have developed a wide range of services for individuals with mental health needs, autism and learning disabilities within the UK. We have built a reputation for delivering pioneering services and outstanding outcomes for the people in our care. Our expert and highly dedicated care team of 10,000 employees empower 2,864 individuals across 150 services to consistently make a positive difference to their lives, through service-user focused care and rehabilitation.

Job responsibilities

We are looking for an organised HR Administrator with a passion for making a difference to others.

You'll be working full time 40 hours a week (Monday to Friday 9am - 5pm) at Cygnet Kenney House, helping ensure the safe and smooth running of services for the people in our care.

Previous administration experience is essential. This is a fast-paced demanding job and requires multitasking and liaising with a wide variety of people. Ability to use Microsoft, Excel and other software systems is essential. Knowledge around mental health and working in administration or HR in a hospital setting is desirable.

Cygnet Kenney House is our new hospital for women, located in Oldham. Providing a safe and secure care pathway for women with mental health needs, the service will be opening soon.

We have collaborated with the NHS to develop services to support women from the North West to be treated closer to home. There will be three wards at Cygnet Kenney House; Billington Ward, a 12 bed specialist Psychiatric Intensive Care Unit (PICU), Baldock Ward, a 16 bed Acute service and Harben Ward, a 16 bed mental health rehabilitation and recovery service.

The PICU and Acute environments will offer rapid access to care, supporting women to move quickly and safely through to the most appropriate and least restrictive setting. The mental health rehabilitation and recovery ward (level 2) will support individuals moving on from the Acute ward, as well as external referrals from other services such as secure, CAMHS, and more.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You'll also enjoy shopping, travel and leisure discounts as well as a range of healthcare and financial benefits to support you to be happy both in and out of work.

With us, you'll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.

1. Take joint responsibility for the recruitment and training administration processes of all staff at the hospital;
2. Ensure that HR systems and Training databases are kept fully up to date with staff records, investigations and outcomes, grievances and training data;
3. Provide administration support to management with regards to meetings, reports and correspondence including note-taking;
4. Support with absence management;
5. Attend weekly recruitment calls with recruitment and HR teams;
6. Weekly compliance reports;
7. Providing data as needed for other colleagues;
8. Supporting Managers with HR aspects e.g. Occupational Health;
9. Present at new starter induction;
10. Setting up meetings such as absence review meetings, disciplinary meetings, welfare meetings, flexible working requests;
11. Monthly training reminders to staff;
12. Pull training data as required;
13. Covering for Finance Assistant as needed;
14. Act as unit HR link for health and wellbeing and company benefits, e.g. Employee Assistance Programme, rehabilitation service, maternity, health care, and pension and life cover information;

Why Cygnet? We offer you

• Strong career progression opportunities
• Expert supervision & support
• Cycle to work scheme & employee discount saving

You are...

• Good oral and written communication;
• Well-developed skills in Word and Excel and databases;
• Able to work effectively both independently and as part of a team;
• Flexible and adaptable;
• Responsible and service orientated;
• Committed to staff development;

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you'll have the chance to make a real impact on patients, service users & their families.

Person Specification

General Requirements

• Please refer to job description above
• Please refer to job description above

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.