HR Administrator

I am proud to be partnering with this exclusive members only tennis club who are seeking a HR Administrator to join the HR department.

Location: West London - 5 days a week on site
Salary: up to 34k
Benefits: Complimentary meals on duty

HR Administrator

Responsibilities:

Recruitment Administration:

1. Serve as the primary point of contact for hiring managers and candidates, addressing inquiries promptly and professionally.
2. Maintain an up-to-date onboarding and recruitment tracker.
3. Post job advertisements on various recruitment sites, manage their removal upon expiry, and forward applications to line managers.
4. Handle Indeed and LinkedIn applications requiring application forms.
5. Send reference request emails, track outstanding references, and file returned references.
6. Coordinate interview logistics, attend interviews to take notes, and ensure timely communication of feedback to candidates.

Onboarding Administration:

1. Initiate and set up new starter processes on HR systems and Jonas.
2. Prepare new starter documentation, including offer letters and contracts, and ensure timely completion of DBS checks.
3. Coordinate induction plans, liaise with departments, and arrange quarterly induction training.

Employee Record Upkeep:

1. Manage HRIS systems to ensure accurate employee profiles and files.
2. Produce various HR-related letters upon request.
3. Monitor DBS expiry and initiate new checks as needed.

Employee Leaver Administration:

1. Write and send resignation acceptance letters.
2. Update HRIS and Jonas in accordance with leavers, ensuring IT access is blocked.

Employee Engagement and Benefit Administration:

1. Administer the club's benefit schemes and respond to employee benefit queries.
2. Support the administration of pension schemes.
3. Assist with the annual salary review and performance review process.

Payroll and Pensions:

1. Assist in preparing payroll, ensuring accuracy and meeting deadlines.
2. Handle monthly pension submissions via Nest, Aegon, and Aviva.

Other:

1. Manage HR and Recruitment inbox, responding to emails and escalating when necessary.
2. Support with employee data reports and attendance at HR-related meetings.
3. Assist in keeping up-to-date with UK employment law changes and policy updates.
4. Undertake ad hoc projects and assist with various HR-related tasks as required.

To be successful in this role, you should possess the following:

• CIPD L 3/5 in Human Resources or a related field or working towards.
• Proven experience as an HR Administrator or in a similar role.
• Previous experience of administrating payroll.
• Previous experience of processing monthly pension submissions.
• Strong knowledge of HR principles, practices, and procedures.
• Experience with HRIS systems.
• Excellent communication and interpersonal skills.