Hr Administrator

Job Title:
HR Administrator

Responsible to:
Head of HR

Hours of Work:
37.5 hours per week

Location:
Office Based L3 Liverpool - Hybrid working available

Benefits:
£24k - £26k per annum
33 days annual leave including Bank Holidays (pro rata)
Paid Medicash and EAP support
Birthday day
Charity day of your choice
Well-being Hours
Cycle To Work Scheme
Refer a Friend Scheme
Company Pension Scheme 4%
Funded training opportunities
Life Assurance

Main purpose of our HR Administrator

We are looking for a proactive HR Administrator with excellent organisation and IT skills, to support our HR team in all aspects of HR and L&D administration. Delivering excellent customer service, you will be the first point of contact for people queries, and will work under continual improvement, so will have the drive to deliver an efficient, confidential HR service. You will work with professional integrity in line with our organisation values, and be a real team player getting involved with wider HR projects when required.

Main Responsibilities

1. Support the HR team with all aspects of HR and L&D administration, in a timely and accurate manner, updating trackers consistently.
2. Be the first port of call when dealing with queries, by monitoring the various HR mailboxes.
3. Establish and maintain up to date employee records and ensure that all associated administrative tasks are completed in an accurate and timely manner.
4. Update employee records and set up new employee records on the HRIS system, uploading documents in an efficient manner.
5. Observe and work within organisation policy and procedures.
6. Support all internal HR audit processes to ensure that HR process compliance is adhered to.
7. Support the Recruitment process by advertising all roles internally and externally in line with our safer recruitment guidelines.
8. Support the HR team to organise interviews, and take an active role in the administration and participation of assessment days and interviews across services.
9. Support the HR team with all aspects of the onboarding administration, including sending out bank worker agreements, offer letters, terms and conditions, request references, DBS requests, medical questionnaires and new starter process using our HRIS platform.
10. Carry out all administration for employee benefits and initiatives including cycle to work, Medicash and Occupational Health.
11. Support and coordinate the induction process, and prepare handout materials as required.
12. Be a role model and collate feedback regarding bank staff across all services in a kind and respectful manner.
13. Support the payroll function by collating information for new starters, leavers and variations.
14. Develop robust relationships with local universities, colleges, and local communities to ensure we are recruiting a diverse workforce and build YMCA profile which includes advertising roles across the region.
15. Perform any reasonable management request.

Professional Practice and Development

1. Attend regular supervision sessions with the Line Manager in accordance with the supervision contract.
2. Maintain good professional practice and ensure ongoing development, through use of supervision and training.
3. Respect the confidentiality of service users using the service and be responsible for the security of personal and confidential information.
4. Carry out all these duties within the organisation's safety guidelines.

Person Specification - People HR Administrator

Essential Qualifications

GCSE Maths and English or equivalent

Desirable Qualifications

Excel Level 1
Data/reporting experience
CIPD L3

Experience

Experience of working in HR or similar administrative role in a medium-large organisation for a minimum of 1 year.
Experience of dealing with multiple HR administrative tasks at the same time.
Able to effectively deal with employment queries, escalating when required.

Knowledge

Excellent Knowledge of Excel
Knowledge of Database Management
Knowledge of HR databases
Knowledge of employment law
Knowledge of GDPR
Understands HR compliance
Knowledge of work-based Health and Safety issues

Skills

Excellent written and oral communication skills
Is diligent and can work accurately.
Can work at pace.
Ability to collate data and manage database packages
Organised, with excellent planning and time management skills
Strong and demonstrable people communication skills
Ability to produce and analyse reports.
Must be computer literate in MS Word, MS Excel, MS office and have the ability to learn new software packages.
Ability to work as part of a team
Ability to provide high quality customer service.
Ability to prioritise and manage own workload

Behaviour/Attributes

Develop a strong culture in accordance YMCA Together values.
Develop and sustain excellent working relationships with all key stakeholders.
Enthusiastic, self-motivated and passionate about their work
Flexibility, adaptability and ability to work as part of a team
Ability to work within the ethos and philosophy of the YMCA
Credible, Trustworthy, Reliable, Team worker