HR Administrator

Conquip Engineering Group

Conquip Engineering Group is seeking an experienced and dedicated HR Administrator to join our nationally recognised team in Alton, Hampshire. This pivotal role supports various aspects of HR, from onboarding and employee relations to data administration and ensuring full HR compliance across the group. This key position operates within the heart of our people operations, requiring a strong attention to detail, excellent organisational skills, and the ability to communicate & build relationships both effectively and meaningfully with team members across the group.

Main Purpose of the Role

The main purpose of this role is to provide comprehensive administrative support to the Head of HR & Payroll. This includes managing internal HR relationships and maintaining HR databases.

Role & Responsibilities

1. Create, maintain, and update HR documents and employee records on our Staffology HR System
2. Monitor and respond to queries received via the HR inbox
3. Support employee relations and assist the Head of HR with HR-related and employee queries
4. Input and update data into internal HR databases
5. Complete tasks delegated by the Head of HR
6. Assist the Head of HR & Payroll with payroll-related matters and tasks
7. Provide advice on general HR-related queries and policies to Line Managers and Employees, escalating complex issues to the Head of HR
8. Collect relevant employee information and maintain records of employee documents
9. Record and update holidays, sickness, and absences
10. Write new HR procedures and update job descriptions
11. Develop and maintain administrative systems and procedures to support HR projects
12. Coordinate logistics for new hire inductions and administer the onboarding process
13. Administer the probation process
14. Assist in formal meetings such as employee investigations, disciplinaries, and grievances
15. Respond to reference requests for former employees
16. Welcome visitors and candidates for interviews
17. Administer internal leavers and ensure proper procedures are followed
18. Participate in organising and planning employee events
19. Assist in onboarding new employees by obtaining right to work verification, supporting with visa sponsorship, and obtaining references
20. Assist with appraisals administration
21. Support with occupational health referrals
22. Ensure compliance with Data Protection Act and GDPR
23. Assist with other work, events, and projects as needed
24. Perform any other duties that may be reasonably required

Basic Skills Required

1. Proven experience in HR administration and a strong understanding of HR processes
2. Advanced proficiency in Microsoft Office 365, with a willingness to learn company-specific software
3. Excellent organisation and maintenance of paperless/electronic filing systems

Hours & Location

Standard Office Hours: 8:00am - 5:00pm, Monday to Friday
Office-based
Driving and own vehicle required

Key Personality Traits Required

1. Dedicated, diligent, and diplomatic
2. Self-aware, emotionally intelligent, and a good communicator
3. Creative and continually improving, with a willingness to learn and seek better ways of working
4. Highly confidential and honest, with exceptional interpersonal skills
5. Strong attention to detail and accuracy in organisation, project management, problem-solving, and data handling
6. Ability to handle delicate personnel-related tasks with confidentiality and discretion
7. Resilient and able to work effectively under pressure
8. Highly self-motivated and able to multitask in a fast-paced environment
9. Strong ability to work independently and in a collaborative environment
10. Positive, friendly, and professional demeanour with excellent communication skills
11. Represent the company's core values and brand essence

If you would like to be considered for this vacancy, please apply directly or contact our Head of Recruitment for an informal discussion around the role.

We look forward to hearing from you,

Team Conquip