HR Administrator

Petworth Places; Chichester; On-site; GBP 22,000 - 35,000

Job description

About Petworth Places

Petworth Places is made up of several teams of dedicated people building a destination hospitality and food and beverage business with Stay, Eat, Visit at the heart of the business. Our core businesses are located in the beautiful South Downs market town of Petworth, West Sussex, and the historic market town of West Malling in Kent.

Established in 2010, the group comprises a multiple-award-winning food brand, The Hungry Guest (a double winner of UK delicatessen and farm shop of the year), E Street Bar & Grill, and The Angel Inn (with seven upmarket guest rooms and two luxury holiday apartment/villas – Ryde House and East House). The group also includes Augustus Brandt, an interiors and antiques business, and Newlands House Gallery, an exciting gallery and exhibition space.

Our accolades include E Street Bar and Grill being awarded best restaurant in the South East in 2019 and The Angel Inn being awarded best pub in West Sussex in 2022. E Street Bar and Grill joined the global Chaine des Rotisseurs in 2022.

In 2019 we established a new wedding venue and events business which is growing steadily and in 2022 we launched our wine series events at E Street Bar and Grill, which has been a great success.

The Role:

You will be the first point of contact for all general HR enquiries whilst supporting the wider HR team and taking responsibility for delivering a first-rate HR, safety and training administration service to the business.

This role is ideal for a candidate with previous experience of working in a fast paced and diverse organisation. Experience of working in HR administration is preferred with an interest in hospitality, food, art and culture would be ideal. A keen eye for detail and accuracy is essential along with a willing and flexible attitude. You will put customer service at the heart of everything you do, ensuring that you represent the HR Department in a collaborative manner, gaining the trust and confidence of all customers. You will be highly communicative and ensure that you maintain great stakeholder relationships.

The role requires someone with an adaptable, organised, and efficient approach to co-ordination and administration who can handle working within a fast-paced environment.

Working closely within the HR team providing efficient and timely people related administration, coordination tasks, and database input. This part of the role requires the highest standards of confidentiality, ensuring the integrity of HR records and conduct.

• Take ownership of first level support, recruitment and training coordination and systems / people data updates
• Assist in the recruitment process, liaise with line managers to set up interviews and undertake the issuance of relevant correspondence including offer letters, employment contracts, new starter forms
• Support referencing and the pre-employment checking processes
• Assist with the on-boarding and induction processes for all new starters
• Maintain HR records securely and confidentially assisting managers and employees with absence, annual leave, maternity and paternity etc
• Ensure that any leaver processes are mapped and managed effectively.
• Maintain benefits database, request, and distribute employee discount cards
• Oversee the register and distribution of office keys for starters/leavers.
• Monitor and issue documentation related to employees who are offered company owned accommodation including tenancy agreement and associated salary sacrifice documentation
• Work with external payroll provider and Finance Department to ensure correct remuneration of employees.
• Upload and distribute company-wide communications, newsletters etc.
• You will be available to support projects and similar requirements as the business requires.

Training:

Assist with the planning of training that is both appropriate and relevant for employees across the businesses. You will ensure effective organisation of relevant external and internal training courses allowing for development of employees to ensure the teams grow with the businesses.

• Where relevant, ensure employees are legally compliant and up to date with courses (e.g.: first aid, fire warden, food safety, workplace and DSE assessments)
• Ensure effective organisation of relevant external and internal training courses for all training
• Liaising with accounts regarding required payment for courses
• Reserve training rooms, liaise with venues on room set-up and equipment, catering, drinks
• Issuing certificates and uploading on the system
• Maintain accurate training records, flagging up and arranging refresher/re-qualification courses
• Assist in the production of each employee having an annual training and development plan; created by their line manager and agreed by either MD/ CEO
• Assist employees with queries relating to both internal and external training

Health & Safety:

To assist with the development of a sustainable H&S plan for the business.

• To ensure all incidents and near misses are recorded and reported where appropriate
• Maintaining the Health & Safety register and site folders to ensure all statutory checks have been completed and relevant records are saved.
• Promote a positive culture of health and safety in the workplace.
• Assist in the roll out of a new office and home worker risk assessment processes

Skills And Experience:

• A friendly ‘can-do’ attitude with commitment to delivering work to a high standard
• Takes ownership of tasks and pride in completing them accurately and efficiently
• Advanced Excel user, preferably with experience of all MS Office applications
• Experienced admin user of a HR system, preferably Bizimply
• Excellent interpersonal and relationship building skills
• Good time management
• Flexibility and willingness to learn
• Works well under pressure
• Enthusiastic with a positive and upbeat approach to work

We Offer:

• Competitive market rate salaries
• Company Pension Scheme
• Holiday entitlement is 28 days per annum including Bank Holidays for fulltime roles. Holiday is calculated on a pro-rata basis for part time roles
• Free parking available
• Refer a Friend Scheme Bonus of £100
• Staff discounts at all group outlets
• Learning and development opportunities