HR & Administrative Assistant

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United States

HR & Administrative Assistant

Manchester

GBP 10,000 - 40,000

Shirley Technologies Limited requires an HR & Administrative Assistant to join the HR Department based in Trafford Park, Manchester.

The purpose of the role is to assist with the day-to-day operations of the HR functions and duties, providing administrative and clerical support to the Director of HR and the wider business. The successful candidate will be the first point of contact for incoming calls for the Customer Service, Certification & Laboratory Teams. They will be responsible for the coordination of management meetings and arrangements including refreshments and set up if required.

Reporting to the Director of HR, the main responsibilities are:

HR Duties:

• Timely administration of the flexitime/annual leave system (Tensor) producing weekly reports with amendments/adjustments as required and bringing any absence or timekeeping issues to the attention of the HR Director.
• Maintaining both electronic and paper employee file records, routinely input/update data in relation to employee information in a timely, accurate manner.
• Providing daily, weekly and monthly processing of HR information including administration of company schemes (Simplyhealth/Costco/Cycle to work/Fruit deliveries/Milk).
• Assisting with the recruitment process as required including using Indeed & initial screening of applicants.
• Raising of offer letters and assistance with the associated process of new starters administration including the production of induction packs and training schedules.
• Liaising with Directors/Managers to arrange staff performance reviews and accompanying documentation in line with company procedure.
• Production of Visa letters to assist with both UK based and international colleagues travel arrangements.
• Monthly checking and maintenance of notice boards on all sites to ensure information is up to date including H&S requirements such as First Aiders and Fire Marshals.

General Administration Duties:

• Answering, screening and forwarding incoming calls ensuring telephone messages are passed on in a timely and accurate manner.
• Monitoring the meeting room booking system to ensure on-site meeting rooms are set up for appropriate use including arranging and serving drinks and lunches when required.
• Managing of stationary supplies and photocopiers.
• Orderly distribution of mail for Unit 6 & 8 which involves one daily morning visit to two nearby offices.
• Franking of outgoing Royal Mail post/special deliveries.
• Supervisory responsibility for the cleaning company across all Manchester sites.

Skills/Attributes:

• 2 years of HR Administration experience.
• Good communication skills whilst understanding the need to always remain discreet and confidential.
• Excellent time management and administration skills with the ability to prioritise a busy workload.
• Proficient use of Outlook and Microsoft office applications such as Word, Excel, PowerPoint.
• Comfortable and confident in dealing with overseas colleagues and customers either on the telephone or via email.
• An interest in textiles/fashion/outdoor wear or science would be advantageous.

What you’ll get in return:

• Flexi-time system (37 hours per week).
• Bonus Scheme.
• Health Cover.
• Contributory Pension Scheme.
• Support for further qualifications if desired.

Location: Onsite.

If you would like to apply, please forward your CV and a short cover letter to HR@bttg.co.uk.