HR Administration Manager

Equans is looking for an HR Administration Manager to join our team on a 24 month FTC basis. This is a full-time role working 37.5 hours per week. On offer is a competitive salary, company vehicle or allowance, bonus, and benefits package.

The HR Administration Manager is accountable for the effective administration of the following processes (Hire to retire, employee vetting, employee data management, and occupational health) by driving continuous improvement initiatives through innovation and best practices to deliver quality, compliant procedures.

The role is responsible for leading a team of 21, supporting the EQUANS UK Business Unit key stakeholders to deliver strategic and operational people initiatives that maximize the performance of the Business.

The role reports into the Head of Employee Services and is one of the three key leaders in Employee Services. This role will deputize for the Head of Employee Services where applicable due to availability or business demand.

What will you deliver?

• Support the delivery of the UK Business Unit strategy and vision and related payroll projects.
• Responsible for the delivery of a great employee experience through HR Administration services to agreed SLA's & KPI's relating to current legislation and internal policies.
• Ensure adequate process controls and segregation of duties are in place to support Cybersecurity, Ethics, and GDPR.
• Address process failures with stakeholders and business leads, identifying root causes to ensure appropriate action plans are in place and followed.
• Identify opportunities for process improvement liaising productively with HR & Central IT teams.
• Ensure all process documentation/desktop procedures are up to date and understood by team members.
• Handle escalations through to resolution.
• Provide expert guidance on HR processes, legislation, and compliance requirements.
• Work with Senior Payroll Manager to simplify and improve processes across Employee Services to ensure quality, compliant procedures that improve the employee experience.
• Coordinate the annual salary review system updates ensuring timely and accurate delivery to employees.
• Support contract mobilisations and demobilisations to ensure effective, accurate timely transition.
• Create a culture that promotes high levels of employee engagement through inspiring leadership, driving continuous improvement, and customer focus.
• Support monthly contractual changes ~280 new starters; ~252 leavers and ~300 contract amendments with 30 different T&Cs.

What can we offer you?

On offer is a competitive salary, car or car allowance, bonus, and benefits package, which includes:

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2x times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

• Understanding of employment legislation relating to HR Admin procedures.
• Process improvement methodologies such as Lean and Six Sigma.
• The ability to influence and build effective relationships at all levels.
• Advanced knowledge and experience of Microsoft Office e.g., Word, Excel, PowerPoint.
• Knowledge of SAP/ SuccessFactors.
• Accountable for the delivery of HR Administration Services to approx. 11,000 employees across the Equans UK & Ireland.
• Ability to deliver agreed SLA's & KPI's.
• Strong/effective leadership skills.
• Presentation skills (in-person and via Teams).
• Excellent change and project management.
• Experience in the implementation of policy changes/business initiatives, for the onboarding and offboarding of business contracts adhering to TUPE regulations, Data Management processes in core HR systems, and managing Occupational Health services to employees via third-party provider.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration, and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy, and decentralized renewables.

Equans' 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations, and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work, and live.

Equans is a Bouygues group company.

What's next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part of our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals, and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion are at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, Young Professionals, Veterans, and Reservists Network (VaR).

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.