HR & Accounts Coordinator

Our client is seeking a highly motivated individual to join their team as an HR & Accounts Administrator.

Job Type: Full-time

Hours of work: 7:30am - 4:00 pm Monday - Friday

Salary: 25K+ dependent on experience plus excellent benefits

Job Description:

In this role, you will provide professional and proactive HR generalist and administrative support across two sites, taking responsibility for day-to-day issues, including providing management advice when appropriate and as directed, plus supporting the Directors with HR processes when required. The role holder will often be the employees' first point of contact, so a confident and professional approach is always needed.

Additional duties supporting the accounts office team will be part of your remit. These include crucial tasks in the accounting and sales order processes by efficiently generating sales orders and ensuring sufficient credit is available on the customer's account or collecting payment for pro forma orders. Your attention to detail, ability to multitask and excellent communication skills will ensure a seamless experience for our staff and customers.

Key Responsibilities:

• Process the Payroll and associated activities on a weekly basis ensuring accuracy and keeping to Company policy.
• Process all maternity, paternity, adoption, shared parental leave and parental leave requests and ensure that associated payroll processes are completed.
• Support the Directors / Managers in meetings as required and in note taking across a range of activities including consultation meetings, capability meetings, grievance and disciplinaries.
• Actively participate in HR meetings as required.
• Support and, where appropriate, lead employee engagement activities, including internal communications.
• Support managers with employee concerns matters such as absence management and poor performance in line with the Company Policies and Procedures.
• Support Managers to establish the best recruitment methods and agencies where applicable to provide appropriate recruitment briefs for vacancies and help with interview scheduling and interviewing as directed by the Managers and Directors.
• Produce offer letters and contracts, carry out pre-employment checks, including security clearance, and liaise with IT, security, and facilities regarding the induction process.
• Conduct the HR induction and all other ad-hoc new joiner requirements.
• Prepare all letters/contracts for any changes to employee terms & conditions of employment.
• Administer the leaver processes and undertake exit interviews, escalating sensitive matters as appropriate.
• Accurately process customer orders ensuring all required information is complete and correct.
• Perform credit checks, chase, and collect payment by email and telephone.
• Make and receive internal and outgoing calls.
• Collaborate with the production, Transport & accounts teams to address any issues before they arise and to ensure the process runs smoothly.
• Coordinate with internal departments, such as production and logistics, to ensure timely order fulfilment and delivery.
• Maintain accurate and up-to-date customer order documentation records in the company's accounting system.
• Monitor order statuses and proactively communicate any delays or issues to relevant parties.

Qualifications and Skills:

• Accuracy and attention to detail are key attributes in this role.
• Highly organised with strong analytical skills and the ability to identify and manage priorities.
• Strong written and verbal communication skills.
• Experience in HR information systems such as People HR or similar.
• Experience in dealing with aspects of HR Administration and Coordination processes.
• Proficiency in Microsoft Excel and Accounting systems.
• Ability to multitask and work both in a team and independently.
• Knowledge of roofing products and materials is a plus.

Our client offers:

Competitive salary, a supportive and friendly work environment, and professional growth and development opportunities in return for your hard work and dedication.

Please apply now for immediate consideration!