Health & Safety Manager

OBR Executive Search; United Kingdom; On-site; GBP 37,000 - 43,000; Full time

Job description

My client are seeking to recruit for the below position:

This is an exciting opportunity to join a well established facility based in North Down.

Job Role: Health and Safety and Facilities Compliance Manager

Salary: £37688 - £42527

£40 on call retainer

Hours of Work: 40 hrs per week Monday to Friday, 8.30am to 5.00pm

Length of Contract: Permanent

My client is a therapeutic community offering residential and day service provision for both children and adults with complex physical and learning support needs. The site spanning 90+ acres on the shores of Belfast Lough comprises of a variety of buildings including residential homes, a farm, a school, therapeutic and recreational spaces all operating under the principles of the client's movement. The organisation emphasises community living, holistic care and the therapeutic benefits of living and working with nature while engaging in meaningful activities.

Responsibilities:

1. Policy Development and Implementation:
   1. Develop comprehensive health and safety policies and procedures tailored to the organisations needs.
   2. Ensure policies are communicated effectively and adhered to by all staff members.
   3. Regularly review and update policies to reflect changes in legislation and best practices.
   4. Collaborate with department heads to integrate health and safety policies into daily operations.
2. Risk Management:
   1. Develop and maintain risk assessments specifically for building maintenance, construction projects, and facility-related tasks and implement control measures.
   2. Monitor and review risk assessments periodically to ensure ongoing compliance and safety.
   3. Develop risk management strategies and action plans to mitigate identified risks.
   4. Maintain a risk register and ensure all risks are documented and managed appropriately.
3. Incident Investigation and Reporting:
   1. Investigate accidents, incidents, and near-misses to determine root causes.
   2. Prepare detailed reports and recommend corrective actions to prevent recurrence.
   3. Maintain accurate records of accidents and safety performance metrics.
   4. Communicate findings and recommendations to senior management and relevant departments.
4. Compliance and Regulatory Adherence:
   1. Stay updated with current health and safety legislation and best practices.
   2. Ensure the organization complies with RQIA and other external stakeholders.
   3. Liaise with regulatory bodies and external auditors to ensure compliance.
   4. Prepare and submit required reports to regulatory authorities.
5. Emergency Preparedness:
   1. Develop and maintain emergency response plans, including evacuation procedures and first aid protocols.
   2. Conduct regular drills and training sessions to ensure staff are prepared for emergencies.
   3. Ensure the availability and maintenance of emergency equipment and supplies.
   4. Coordinate with local emergency services to ensure effective response in case of an emergency.
6. Health and Safety Audits:
   1. Perform regular health and safety audits to assess compliance and identify areas for improvement.
   2. Collaborate with external auditors and regulatory bodies as needed.
   3. Implement audit recommendations and track progress.
   4. Develop and maintain an audit schedule to ensure regular assessments.
7. Communication and Reporting:
   1. Communicate health and safety updates and changes to all staff members.
   2. Report health and safety performance to senior management and suggest improvements.
   3. Develop and distribute health and safety newsletters and bulletins.
   4. Create and maintain a health and safety intranet page for easy access to resources and updates.
8. Collaboration with Other Departments:
   1. Work closely with HR, operations, clinical teams, facilities management, compliance, finance, and communications to integrate health and safety practices across the organization.
   2. Participate in cross-departmental meetings and committees to address health and safety issues.
   3. Provide guidance and support to department heads on health and safety matters.
   4. Foster a collaborative environment to ensure health and safety is a shared responsibility.
9. Continuous Improvement:
   1. Promote a culture of continuous improvement in health and safety practices.
   2. Encourage staff to contribute ideas and feedback for enhancing safety measures.
   3. Implement innovative solutions and best practices to improve health and safety performance.
   4. Monitor industry trends and advancements to keep the organization at the forefront of health and safety.
10. Facilities Management:
    1. Deputy Duties: Act as the deputy in the absence of the Facilities Manager.
    2. Maintenance and Repair: Oversee the maintenance and repair of facilities, including HVAC, plumbing, electrical, and structural systems.
    3. Project Management: Manage facility-related projects, including renovations and upgrades.
    4. Compliance: Ensure facilities are compliant with safety and accessibility standards.
    5. Coordination: Coordinate with external contractors and vendors for facility maintenance and repairs.
    6. Budget Management: Assist in the preparation and management of the facilities budget, ensuring cost-effective solutions.
    7. Conduct routine site inspections focused on facilities-related risks such as boiler rooms, electrical systems, and fire safety compliance.
    8. Ensure contractors working on-site adhere to health and safety protocols, including induction processes and permit-to-work systems.
    9. Oversee compliance with The Control of Asbestos Regulations, Legionella control, and other building-related safety legislation.
    10. Ensure effective implementation and monitoring of facilities-focused emergency protocols (e.g., gas leaks, water contamination, power failures).
    11. Provide health and safety training specific to maintenance staff and contractors to promote safe working practices in high-risk environments.
    12. Manage environmental impact protocols for facilities, including waste management, energy efficiency, and sustainability measures.
    13. Develop and oversee a facilities-specific health and safety checklist to ensure compliance with fire safety, accessibility, and structural stability requirements.
    14. Support budget planning and expenditure tracking for health and safety improvements linked to facility management.

Person Specification:

ESSENTIAL CRITERIA: all applicants MUST be able to demonstrate either at short-listing or at interview all essential criteria listed below. Applicants should therefore make it clear on their application form whether or not they meet these criteria. Failure to do so may result in you not being shortlisted.

The following are essential criteria which will be measured at short listing stage:

1. Education/Training/Qualifications: Bachelor’s degree in Occupational Health and Safety, Environmental Science, Facilities Management, or a related field E.G. NEBOSH Diploma. Evidence of continuing professional development.
2. Experience: Minimum of 5 years of experience in health and safety management and facilities management. Minimum of 3 years experience in managing maintenance services. Experience of leading a staff team.
3. Specialist Knowledge & Skills: Strong Knowledge of Health and Safety.

Benefits:

1. 28 days annual leave pro rata plus 12 statutory days.
2. Death in Service Benefit x 2 annual salary.
3. Incremental pay increases according to pay band.
4. Health Assured Employee Assistance Programme.
5. Pension Scheme.
6. Occupational sick Pay Scheme, which increases with length of service.
7. Free Car Parking.
8. Option to join Benenden Health via monthly salary sacrifice.
9. Professional Membership fees paid.
10. Commitment to development of the staff team through training and learning opportunities.