Health, Safety and Facilities Manager

Job Description

JOB DESCRIPTION

AKG Group UK Company:

Healthfind UK, Intuitive Thinking Skills, Jobs 22 & Learn Plus Us

Position Title:

Health, Safety & Facilities Manager

Role Status:

P/T (3 Days per Week, 1 must be a Friday) Frequent travel to our sites across the country.

Reports To:

Head of Health, Safety & Facilities

Roles Reporting to this Position:

n/a

Primary Objective:

The Health, Safety and Facilities Manager is responsible for supporting the Head of Health, Safety and Facilities in managing and maintaining a safe, compliant, and effective working environment across all organisational sites. This role involves implementing health and safety policies, overseeing facilities management, and promoting a culture of well-being and compliance within the organisation.

Key Relationships/Interactions

Internal

1. Head of Health, Safety and Facilities
   • Purpose: Align activities and strategies with overall department goals.
   • Interaction: Regular reporting, updates on performance, and risk management strategies.
2. Human Resources (HR)/Learning & Development (L&D) Team
   • Purpose: Collaborate on workplace policies, training, and well-being programs.
   • Interaction: Incident reporting, training schedules, and ergonomic workplace solutions.
3. Operations/Department Managers
   • Purpose: Ensure operational compliance with safety and facility standards.
   • Interaction: Conduct site inspections, risk assessments, and resolve facility-related issues.
4. Legal and Compliance
   • Purpose: Ensure compliance with health and safety regulations and facility-related legal requirements.
   • Interaction: Proactively manage legal and compliance risks, including overseeing material updates to insurance policies and tenancy agreements to safeguard operational continuity and legal adherence.
5. Finance Team
   • Purpose: Manage costs related to health, safety, and facilities.
   • Interaction: Cost control, evaluating facility expenses, and procurement management.
6. IT and Security Teams
   • Purpose: Coordinate on IT infrastructure and security systems.
   • Interaction: Ensure systems meet compliance standards and support facility upgrades.

External

1. Regulatory Bodies (e.g., Health and Safety Executive)
   • Purpose: Maintain compliance and manage audits.
   • Interaction: Address regulatory inspections and updates on health and safety policies.
2. Contractors and Service Providers
   • Purpose: Oversee maintenance, cleaning, and security services.
   • Interaction: Manage contracts, performance evaluations, and compliance with safety standards.
3. Health and Safety Consultants/Experts
   • Purpose: Access expert advice and training programs.
   • Interaction: Support audits, investigations, and program enhancements.
4. Suppliers and Vendors (Safety Equipment, Facility Materials)
   • Purpose: Procure safety equipment and facility materials.
   • Interaction: Maintain supply chains, negotiate pricing, and ensure timely delivery.
5. Property Management Companies and Landlords
   • Purpose: Address lease agreements and building maintenance.
   • Interaction: Ensure compliance with lease obligations, coordinate repairs, and manage upgrades.
6. Insurance Providers
   • Purpose: Manage liability coverage and claims related to health, safety, and facilities.
   • Interaction: Risk assessments, claims processing, and compliance with insurance policies.
7. External Training Providers
   • Purpose: Provide staff certifications and safety training.
   • Interaction: Schedule and coordinate training sessions to maintain compliance.

Key Responsibilities

Compliance and Risk Management:

• Support the implementation of health, safety, and facilities policies aligned with legal requirements and organisational objectives.
• Conduct risk assessments, audits, and inspections to ensure compliance with safety standards.
• Maintain up-to-date records of incidents, training, and compliance activities.

Facilities Management:

• Oversee maintenance schedules and coordinate with contractors for repairs, servicing, and renovations.
• Manage facility contracts, including cleaning, waste management, and security.
• Ensure that physical spaces are well-maintained, functional, and compliant with regulations.

Training and Development:

• Work with HR and external providers to deliver health and safety training programs.
• Ensure staff certifications are current and meet industry standards.
• Promote awareness of safety procedures and emergency protocols.

Budget and Cost Control:

• Assist in developing and managing budgets related to facilities, health, and safety operations.
• Evaluate cost-effective solutions for facility maintenance and safety improvements.

Incident Management and Reporting:

• Investigate incidents, document findings, and implement corrective actions.
• Report incidents and risks to senior management and regulatory authorities when necessary.

Administrative Support:

• Maintain accurate and organised documentation related to health, safety, and facilities management.
• Ensure timely preparation and submission of compliance reports to regulatory bodies.
• Manage administrative tasks such as scheduling inspections, updating policy manuals, and tracking contractor performance.

Collaboration and Communication:

• Liaise with internal teams and external stakeholders to ensure smooth operations and compliance.
• Provide updates to the Head of Health, Safety and Facilities on performance, risks, and required improvements.

Essential/Desirable Skills, Knowledge and Experience

Skills and Knowledge:

• Strong understanding of health, safety, and facilities management legislation and best practices.
• Excellent problem-solving and analytical skills.
• Strong communication and interpersonal abilities to collaborate with internal and external stakeholders.
• Project management experience in facilities upgrades and safety programs.

Experience:

• Minimum 3-5 years of experience in health, safety, and facilities management roles.
• Proven track record in implementing and managing safety programs and facility operations.
• Experience managing contractors, budgets, and compliance processes.
• Experience in working and communicating with a multi-site Operational Team.

Qualifications:

• NEBOSH General Certificate in Occupational Health and Safety or equivalent (essential).
• IOSH Managing Safely Certification (desirable).
• First Aid and Fire Safety certifications (desirable).

Job Types: Part-time, Permanent

Pay: £30,000.00-£35,000.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Employee discount
• Gym membership
• Health & wellbeing programme
• Life insurance
• Referral programme

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid with travel to offices across the AKG Property Portfolio