Health and Safety Manager Part Time

Job Description: Part Time Health and Safety Manager

Overview

A fantastic opportunity has opened up for you to join a high growth multi-award winning mail order business operating in the public/private sector, with around 100 employees. We are proud to have won many awards including the Queen’s Award for Sustainability 2022.

Job Summary:

We are seeking a Part Time Health and Safety Manager to support Cosy in maintaining and improving health and safety standards during a critical transitional period. The role involves ensuring compliance with health and safety legislation, overseeing facilities management, and leading key training initiatives. Reporting to the Supply Chain Director, the successful candidate will work across multiple areas to ensure the company's safe and efficient operation. The following responsibilities outline key duties but are not exhaustive and may include other tasks as required by the business.

Key Responsibilities:

Health and Safety Management

1. Develop, implement, and review health and safety policies and procedures to ensure compliance with current legislation.
2. Conduct risk assessments, safety audits, and workplace inspections, identifying hazards and implementing necessary corrective actions.
3. Ensure accurate records are maintained of incidents, accidents, and health and safety performance, providing regular reports to the Board.
4. Ensure procedures in place to investigate incidents, accidents, and near misses, applying corrective actions as needed.
5. Liaise with external regulatory bodies to ensure compliance and represent the company during audits or inspections.

Fire Safety Management

1. Develop and implement fire safety procedures, including fire risk assessments, emergency evacuation plans, and fire safety audits.
2. Ensure regular maintenance and testing of fire safety equipment (e.g., alarms, extinguishers).
3. Ensure that fire drills are conducted in line with legal requirements, ensuring staff are trained and prepared.
4. Ensure that fire safety training is delivered to designated personnel, such as fire wardens and marshals.

Training and Development

1. Design and ensure the implementation of health and safety training programs, including inductions for new hires and refresher courses for existing employees.
2. Ensure all staff are trained on emergency procedures, fire safety, and other key health and safety protocols.
3. Ensure that up-to-date training records and certifications (e.g., first aiders, fire marshals) are maintained.
4. Identify training gaps and arrange additional sessions as necessary to promote a strong safety culture.

Facilities Management

1. Oversee the safety and compliance of company facilities, ensuring alignment with health, safety, and environmental regulations.
2. Work closely with the facilities team to ensure infrastructure, such as lighting, ventilation, and sanitation, are inspected and maintained regularly.
3. Manage contractor health and safety, ensuring they comply with relevant policies while on-site.
4. Conduct regular checks of building infrastructure and facilities to identify and address any potential risks.

Reporting to Managing Director (MD)

1. Provide comprehensive reports to the Managing Director on health and safety performance, compliance issues, and recommendations for improvement as required.
2. Offer strategic input on health and safety policies and the allocation of resources for safety improvements.
3. Ensure health and safety documentation and records are up-to-date, accurate, and accessible to the Board and other stakeholders.

Compliance and Best Practice

1. Stay informed on changes in health and safety legislation and ensure company practices are updated accordingly.
2. Implement and promote best practices in health and safety management throughout the company.
3. Ensure any required health surveillance programs are in place and that occupational health needs are met.

Note:

The responsibilities outlined above are not exhaustive. The Part Time Health and Safety Manager may be required to undertake additional tasks in line with the evolving needs of the company. This may include addressing unforeseen health and safety risks, supporting new business initiatives, or adapting to changes in legislation.

Key Requirements:

1. Qualifications:
1. NEBOSH Diploma (or equivalent in occupational health and safety).
2. Relevant Fire Safety Management certifications (e.g., Fire Risk Assessor, Fire Warden Training).
3. First Aid at Work (or equivalent) certification.
2. Experience:
1. Demonstrated experience as a Health and Safety Manager, ideally in a temporary or project-based role.
2. Strong background in risk assessments, safety audits, and training program development.
3. Previous experience in managing fire safety and overseeing facilities safety.
3. Skills and Competencies:
1. Extensive knowledge of health and safety legislation and industry best practices.
2. Excellent communication, leadership, and interpersonal skills to work effectively with various teams.
3. Strong analytical and problem-solving abilities, with attention to detail.
4. Ability to manage multiple tasks and prioritize work in a fast-paced, part time role.
5. Proficiency in health and safety management software, incident reporting systems, and Microsoft Office Suite.