Head of Event Planning

Head of Event Planning - Glasgow

Salary: £45,000 per annum

Benefits:

1. Medicash - Family Healthcare benefits, including dental, optical & therapy treatments
2. Aviva Digicare - Free annual healthcare check
3. Exclusive Benefits & Wellbeing site (Perks at Work)
4. Entertainment discounts - up to 55% off cinema tickets
5. Health & Wellbeing discounts - Discounts for Nuffield & Pure Gym
6. Travel discounts with holiday companies such as TUI & Expedia
7. Shopping discounts - Save at high street & online stores
8. Meals on duty
9. Vodafone discounts
10. Pension scheme & Life Assurance
11. Employee Assistance Programme
12. 23 days + BH's & additional day off for your birthday
13. 2 days additional leave, following return from Maternity leave
14. Competitive & supportive family benefits
15. Day off for baby’s first birthday
16. Holiday purchase scheme
17. On-going training & development & career pathways
18. Professional subscriptions paid
19. Financial wellbeing programme & preferred rates on salary finance products

More about the Role

The Head of Event Planning at SEC manages the event planning team to ensure seamless execution of diverse events, including conferences, exhibitions, and dinners. This role involves close collaboration with the SEC and Levy teams, delivering exceptional service from planning through to event delivery.

Key responsibilities include leading the event planning team, coordinating catering, planning logistics, and ensuring client needs are met efficiently. Strong communication skills are essential for liaising with clients and stakeholders to meet and exceed expectations.

As part of the 'One Team' ethos, the role emphasizes collaboration, customer focus, and maintaining Levy’s reputation for excellence, ultimately supporting the organization’s growth and success.

Key Responsibilities

1. Event Strategy & Planning
   1. Develop event strategies aligned with company goals.
   2. Oversee event planning, ensuring client satisfaction and standards.
   3. Coordinate logistics, staffing, and departments.
   4. Manage event correspondence, contracts, and payments.
2. Client Management
   1. Primary contact for high-profile clients.
   2. Lead client consultations, meetings, and event walkthroughs.
3. Team Leadership
   1. Manage event planning team, including staffing and training.
   2. Delegate tasks and allocate resources for smooth event execution.
4. Vendor & Supplier Coordination
   1. Negotiate contracts and manage vendor relationships.
   2. Ensure quality service and collaborate with internal teams.
5. Budget & Financial Oversight
   1. Develop/manage event budgets, control costs, and maximize revenue.
   2. Approve expenditures and provide financial reports post-event.
6. Event Execution
   1. Oversee logistics, timelines, and client specifications.
   2. Ensure smooth on-site delivery and handle last-minute issues.
7. Quality Control & Compliance
   1. Ensure events meet legal, health, and safety standards.
   2. Maintain high service quality and implement best practices.
8. Innovation & Trendsetting
   1. Introduce new trends and creative event concepts.
9. Client Retention & Business Development
   1. Foster client satisfaction for repeat business.
   2. Collaborate with sales/marketing to attract new clients.
10. Post-Event Evaluation
    1. Conduct evaluations for feedback and improvements.

More about You

Qualifications: Bachelor’s in Event Management, Hospitality, Business, or related field. Event planning certification (CSEP, CMP) is a plus.

Experience: 7-10 years in event planning, 3+ years in leadership within contract catering/hospitality. Proven success in high-profile events, managing budgets, and leading teams.

Industry Knowledge: Expertise in contract catering, food service operations, event logistics, and current trends in catering and event tech.

Leadership & Management: Strong leadership and project management skills, overseeing multiple events and developing teams.

Client-Focused: Excellent communication, relationship management, and bespoke solution offering.

Financial Acumen: Budget management, cost control, vendor negotiations, and strategy adaptation for profitability.

Problem-Solving & Detail-Oriented: Creative problem-solving, meticulous event planning, adaptable to last-minute changes.

Adaptability: Flexible with irregular hours during peak seasons.

Personal Attributes: Passion for food, hospitality, creativity, highly organized, and collaborative team player.

About Us

At Levy UK & Ireland, we take pride in fostering a workplace culture that celebrates diversity and promotes inclusion. We believe that our differences are our greatest strengths, and we are committed to creating an environment where every individual is valued, respected, and empowered.

Our team is a vibrant tapestry of backgrounds, experiences, and perspectives, which enriches our creativity, innovation, and overall success. We are dedicated to providing equal opportunities, promoting fairness, and ensuring that all voices are heard.

We firmly believe that a diverse team leads to innovation and creativity. We welcome candidates from all walks of life and backgrounds to join us in our mission to create a supportive and equitable work environment where everyone has the chance to excel and collaborate.

Join us in our journey towards a more diverse and inclusive world, where every person has the chance to thrive and contribute their unique talents. Together, we can achieve greatness.