Head of Estates

Petty Pool Trust; United Kingdom; On-site; GBP 44,000 - 59,000; Full time

Job description

JOB TITLE: Head of Estates

LOCATION: Petty Pool Vocational College, Pool Lane, Sandiway, Cheshire, CW8 2DR

REPORTS TO: CEO

SALARY: £44,129.28 - £58,757.77 per annum depending on qualifications and experience

HOURS: 35 hours per week Monday - Friday

Petty Pool Trust is a specialist charity dedicated to supporting young people with learning disabilities and difficulties. We provide high-quality education, training, and outdoor learning experiences that empower individuals to develop skills, confidence, and independence.

Summary

The successful candidate will be responsible for overseeing our Project Learn Hive, ensuring timely delivery, managing the project budget, coordinating resources, and ensuring adherence to safety standards. This role requires a hands-on leader with strong communication skills, project management experience, and a deep understanding of the construction process.

The main purpose of the role is to ensure compliance with Health and Safety, reviewing our policies, line managing our maintenance team, and ensuring adherence to current legislation.

Overseeing and agreeing on main contracts, managing building contractors, proactively supporting our woodland strategy, and managing the facilities and maintenance team to ensure that the grounds are always presented well for our staff and learners and safe.

Responsibilities:

Project Planning

• Develop comprehensive project plans including timelines, budgets, resource allocation, and construction methods. Ensure the building project aligns with the overall vision and objectives of the charity.
• Budget & Cost Control: Prepare and manage the project budget, track costs, and identify opportunities for cost savings while maintaining the highest standards of quality and safety.
• Oversee and manage the charity's large-scale capital project, ensuring its successful planning, execution, and completion within budget and timeline.
• Quality Control: Monitor the quality of work performed on-site, ensuring compliance with building codes, safety regulations, and project specifications.
• Scheduling & Time Management: Oversee the project schedule to ensure deadlines are met, and work with various teams to resolve delays.
• Stakeholder Communication: Act as the primary point of contact for stakeholders, providing regular updates on project progress, challenges, and solutions. Maintain strong working relationships with clients, subcontractors, and other stakeholders.
• Risk Management: Identify and mitigate risks associated with the project, including safety, legal, or logistical concerns.
• Regulatory Compliance: Ensure that all necessary permits and approvals are obtained, and the project complies with all local building regulations and standards.
• Safety & Environmental Standards: Oversee on-site safety protocols, ensuring adherence to OSHA standards and environmental best practices.

Health and Safety

• Oversee compliance with and maintain records for the Health and Safety of the site, including all statutory requirements for COSHH, Fire, waste transfer, legionella compliance, equipment training records, etc.
• Ensure that facilities meet government regulations, including environmental and Health and Safety standards.
• Oversee our Woodland Strategy and ensure we are fulfilling our responsibilities for our SSSI in our care.
• Advise on increasing energy efficiency and cost-effectiveness.
• Draft reports and make written recommendations to SMT and/or the board on a range of topics related to the post.
• Support the development of the organisational health and safety management systems.
• Undertake regular and periodic safety monitoring on site and ensure actions are closed out as required.
• Work with the CEO in liaising with the HSE on any RIDDOR notifiable occurrences and conducting any relevant near miss, incident & accident investigations to incorporate any lessons learnt into the organisation's working practices.

General

• Ensure all Policies are in place and reviewed on a regular basis. Identify gaps and write new policies and procedures where appropriate.
• Liaise with statutory/non-statutory bodies for inspection purposes, ensuring all follow-up actions are completed.
• Develop business continuity plans, introduce them, and embed them into the organisation. Once embedded, ensure ongoing maintenance.
• Keep equipment inventories up to date and manage statutory inspections, maintenance, and equipment servicing databases.
• Keyholding for call outs, alarms, and out-of-hours works.
• 24-hour on-call via ADT and local authority.
• Conduct repairs as required, including Electrical, Plumbing, Locksmithing, painting, joinery, and college moves.
• Remote CCTV monitoring.