Head of Estates

NHS; Plymouth; On-site; GBP 50,000 - 90,000; Full time

Job description

Job summary

The Head of Estates is responsible for the overall management of building infrastructure and engineering services for University Hospitals Plymouth NHS Trust. This includes staff leadership for the Estates senior team covering electrical, mechanical and building services. The role has responsibility for ensuring that engineering maintenance, including contract work, is carried out to appropriate standards and specifications. The role holder provides professional building and engineering specialist expertise to other estates staff, Directors, Senior Management and the Trust Board, and provides advice to external organisations and agencies. The post holder will undertake Authorised Person responsibilities in relation to a variety of disciplines.

Main duties of the job

The post holder will develop and promote best practice delivery of Estates operational services so that they enhance patient experience and create and lead a highly performing Estates operational team. They will engage senior colleagues within the Site Services team and more broadly within the Trust, to ensure that the Trust estate remains safe and compliant and will identify and deliver opportunities to improve the quality of service and reduce the cost of delivery.

Job responsibilities

1. Manage, monitor and co-ordinate all engineering and building installations, services and work activities.
2. Ensure that all statutory estate compliance requirements are met.
3. Work in accordance with HTMs and HBNs.
4. Advise the Director of Estates and Facilities on all aspects of engineering and building services, ensuring compliance.
5. Be responsible for the recording of, monitoring, review and provision of reports to the Director of Estates and Facilities on engineering and building planned preventative maintenance services (PPM).
6. Manage external engineering contractors and specialist services personnel working on the Estate infrastructure ensuring supervision, training, quality outputs and control.
7. Provide specialist engineering input into tender specifications and work with procurement to obtain quotes or tenders for engineering services.
8. Be responsible for the management of all Estate systems.
9. Be responsible for the preparation of inspection, maintenance and safety programmes for the maintenance and control of all engineering and building infrastructure.
10. Prepare, implement and evaluate short, medium and long-term plans for the replacement or upgrading of engineering plant, equipment, systems and engineering infrastructure based on risk assessment to include the formulation, for agreement and delivery of backlog and specialist services maintenance programmes with minimum disruption to patient services.
11. Ensure the development and maintenance of all records including as-fitted drawings, maintenance manuals, statistical returns, EFM information, performance reports, controlled documents, logbooks, updated policies and procedures.
12. If required, direct engineering services design for very small schemes in compliance with Trust Standing Orders, Instructions, Policies and Procedures.
13. Be responsible for the delivery or overview of any engineering and building schemes funded from the capital programme to be delivered on time within budget and to the necessary quality standards. This includes the provision of necessary and regular reports on progress to the Site Services Programme Board and Director of Estates and Facilities as required.
14. To represent Estates, and more broadly, Site Services at a number of Trust Committees and Sub-Committees as required.
15. Advise the Trust Board of any non-compliance with statutory and mandatory regulations in respect of the estate and Fire Safety and ensure effective and appropriate communication of key fire safety messages up and down and throughout the organisation.
16. Provide and maintain Estate information on space utilisation, condition and backlog maintenance including the completion of required returns (ERIC).
17. Ensure that an appropriate programme of Planned Preventative Maintenance is in place and appropriately resourced.
18. Ensure the Estates function holds a robust Business Continuity Plan (BCP) that maintains continuity of services in the event of major failure of plant or equipment or a major incident. Similarly, that this BCP integrates and supports the BCP of the wider Trust.
19. Ensure that up-to-date records are maintained with Estatecode in line with the requirements of HBN 00-08 Estatecode.

Person Specification

Qualifications

Essential

• Engineering degree / equivalent
• Management qualification & demonstrable experience leading a team
• Evidence of recent & relevant CPD

Desirable

• Project Management accreditation

Experience

Essential

• Proven and demonstrated experience working at senior level in an estates-based environment either in the public or private sector
• Outstanding technical, organisational and people manager experience in H&S and technical regulatory matters.
• Understanding of acute hospital estates delivery

Desirable

• Knowledge of NHS policy and technical guidance

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: University Hospitals Plymouth NHS Trust

Address: Derriford, University Hospitals Plymouth NHS Trust, Plymouth, PL6 8DH

Employer's website: https://www.plymouthhospitals.nhs.uk/