Head of Digitised Health Records - INTERNAL

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh; any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If you are shortlisted for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment-related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board supports flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process.

Job Overview

An exciting development opportunity has arisen for the role of Head of Digitised Health Records Services. This is a wide-ranging role, reporting to the Chief Information Officer and working as a member of the Digital Data & Intelligence Senior Management Team. This is an excellent opportunity to lead and contribute to the strategic development of this service and support the Health Board’s transformation plans.

You will be responsible for the overall operational and strategic management and performance of all aspects of Health Records Management.

Applicants must demonstrate significant experience and knowledge regarding Digitised Health Records, skills in staff management & development, financial management, plus experience of developing and implementing strategic change. Excellent leadership, interpersonal, and communication skills are essential.

ABUHB is developing a Digital Strategy. Health Records is pivotal to supporting the delivery of transformational change. Services are continually evolving as technology develops and new pathways emerge. The post holder will need to be agile and dynamic in managing change while maintaining a patient-centred focus.

You should be qualified to master’s degree level and hold the Certificate of the Institute of Health Records and Information Management (IHRIM), working towards the postgraduate Diploma or equivalent qualifications in a managerial discipline and relevant demonstrable management experience working at a senior level within the NHS.

Main Duties of the Job

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD.

Key leadership skills and expertise are required for this role to ensure that the services provided through this centralised service are delivered effectively and efficiently in line with performance targets and strategic objectives. This is a specialist environment, and the role of the postholder will have an impact on services that directly support patient care, their continuity and delivery.

The Health Records service must be sustained and maintained while the strategic direction and move towards the Electronic Health and Care Record agenda is agreed. The Head of DHR is responsible for the leadership, management, and planning of the multiple teams that make up the overarching service.

The postholder will support the Chief Information Officer in leading the development of these services so that they strategically and operationally support the clinical and business objectives by providing innovative, pro-active advice and support on service strategies and approaches.

The postholder will ensure documented arrangements are in place for all aspects of the services which are an integral part of everyday work for all staff and that staff are responsible at an individual level. The postholder will be responsible for ensuring that these key services continue to work effectively and ensure continued achievement of national and local key performance indicators.

Working for Our Organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow, and build your career. The health board provides integrated acute, primary, and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work-life balance, provide occupational health support, and have an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high-quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Experience

Essential Criteria

• Master’s degree level or equivalent level of work experience and knowledge.
• Formal leadership training or equivalent to a level of work experience and knowledge.
• Evidence of Continual Professional Development.
• Welsh Language qualification level 1 or above.

Desirable Criteria

• Formal training in Project Management at or equivalent to Prince 2 Foundation.
• ILM Level 5.
• Institute of Health Record & Information Management Certificate or working towards and membership of the professional body.
• Welsh Language level 3 or fluent Welsh speaker.

Skills & Attributes

Essential Criteria

• Demonstrable success in building, leading, and motivating teams in an office and virtual environment.
• Working with people including effective influencing, enabling others to perform, and holding to account collaborative working within and outside teams.
• Experience in working across different stakeholders at varying levels within the organisation.
• Experience of providing advice on complex issues.
• Experience of working in a fast-paced environment.
• Planning, interpreting, and presenting information to diverse groups as required.
• Managing complex issues with staff using HR policies and procedures.
• Experience of financial management and monitoring, working within budgetary constraints and targets.
• Setting up and implementing internal processes and procedures.
• Partnership and stakeholder working acquired through training and experience.
• Risk management knowledge.
• Knowledge and experience management of change delivery.
• Knowledge and experience of training and developing others.
• Awareness of Equality and diversity and statutory obligations on the NHS.
• Self-motivated, able to work autonomously, with good influencing and negotiation skills.
• Commitment to service and quality, adaptable to meet changing environments and goals.
• Ability to communicate with all levels of the organisation.
• Able to meet travel requirements of the role.
• Tenacious, demonstrates high level of drive, enthusiasm, and stamina to achieve goals and see things through.
• Ability to work under pressure in demanding timetables.
• Displays innovative and lateral thinking.
• Ability to deal with confidential issues in a professional and sensitive manner.
• Ability to write and present clear, concise, and relevant reports to various audiences.
• Good emotional intelligence and evidence of self-awareness.
• Ability to “broad scan” to keep abreast of developments.
• Lead by example, compassionate in approach to staff, colleagues, and patients.
• Commitment to team-working, respect, and consideration for the skills of others.

Desirable Criteria

• Previously worked in a healthcare environment.
• A range of ICT skills and understanding.
• Policy/strategy development and delivery.
• Maintaining and developing project documentation.