Head of Compliance Operations

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Waystone leads the way in specialist services for the asset management industry. Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.

With over 20 years' experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn. Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.

Summary: Reporting to the Group Chief Compliance Officer, the Group Head of Compliance Operations will be responsible for overseeing and implementing all aspects of the Group Compliance Operations Framework, which includes a Monitoring and Testing program, the Attestations process, Fitness and Probity, Personal Account Dealing, Gifts and Entertainment Log, mandatory training, and preparing reports for the Group Risk and Compliance Committee. The successful candidate will manage a team in multiple locations and work closely with local compliance officers to design and implement an appropriate framework that meets Group and local requirements. They will also participate in regional and global projects/assignments within the Compliance function.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Maintain and refine the Group Compliance Operations Framework:
   • Design and implement an effective Compliance Monitoring plan across all business units.
   • Work with local compliance officers to ensure regular risk-based Compliance Regulatory Focus assessments are completed and utilize these to design testing schedules and plans.
   • Facilitate Compliance Monitoring testing in collaboration with local compliance officers and their teams.
   • Analyze Monitoring results and report key findings to the relevant entity Compliance officer and the Chief Compliance Officer.
   • Assist Local Compliance officers in bringing remediation actions to a successful conclusion.
2. Compliance Employee Declarations and Attestations:
   • Manage and oversee the Group's Compliance declarations policy reporting processes.
   • Ensure an effective process and system is in place for review and approval of covered employee activities.
   • Maintain records of employee declarations/attestations for reporting at entity and Group level.
   • Ensure an appropriate escalation process is in place to address any violations of applicable policies.
3. Fitness And Probity:
   • Coordinate with local compliance officers to ensure timely completion of F&P attestations.
   • Manage the F&P attestations process to ensure compliance with regulatory requirements.
   • Regularly review and update the F&P framework to align with changing regulatory expectations.
   • Prepare reports for senior management and regulators on the F&P attestation process and results.
   • Utilize software and systems to assist in automating data collection and storage.
4. Mandatory Training:
   • Oversee the development and tracking of the firm's mandatory compliance training programs.
   • Work closely with the P&D function teams to design relevant training modules.
   • Report on training completion rates and follow up with non-compliant employees.
5. Represent the compliance function on external and internal working groups and committees.
6. Participate in and lead Group Compliance initiatives as appointed.
7. Assist in enhanced Regulatory interactions, including compiling data for on-site assessments.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• Proven ability to lead a global Compliance Operation team in multiple locations.
• Proven capabilities in risk-based compliance monitoring, personal account dealing, and fitness and probity requirements.
• High level of accuracy and attention to detail with the ability to analyze Compliance data.
• Excellent verbal and written communication skills for presenting issues to senior management and regulators.
• Strong project management skills with the ability to manage multiple projects simultaneously.
• A minimum of 7 years' experience in a Compliance operations role in a global financial services firm.
• An in-depth understanding of an effective Compliance operation framework.
• Proficient in systems and software to automate manual processes and reporting.

Education / Qualifications:

• Specific compliance and/or AML related qualification.
• Third Level / University qualification in Business / Law / Governance or equivalent is an advantage.