Head Of Administration

Head of Administration for Mars Food & Nutrition - Salary competitive & negotiable - 20% annual bonus* - London, Paddington

The Head of Administration serves as the right hand to the Global President Mars Food & Nutrition to ensure the smooth and efficient operation of the President's office. The position will require the jobholder to perform various functions - from advisor, to integrator to overall gatekeeper. The Head of Administration will play a key role in connecting the dots across the business to help set and manage the President's overall agenda. They will be responsible for ensuring that the President is appropriately briefed and up to speed on all critical elements prior to key interactions and on an ongoing basis. To facilitate this, the role will prioritize, delegate and complete work on behalf of the President, including preparing reports, presentations, managing and monitoring correspondence and undertaking special projects.

This position requires exceptional business acumen, discretion, networking, resilience, organizational skills and the ability to manage ambiguity and confidential information with absolute composure.

To enable the role and the President's success, close coordination of the EA team will be required so as to ensure core administrative elements are managed to the highest possible standards.

What are we looking for?

Knowledge / Experience

• Demonstrated ability to manage highly complex, ambiguous, multi-faceted business operations or programmes.
• Executive mindset and ability to think strategically. Understand the business purpose, objectives, and priorities to proactively plan for future events and anticipate actions to take if priorities change.
• Effective decision making.
• Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
• Ability to influence senior leaders, demonstrating strong command skills, customer focus and dealing with ambiguity.
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to maintain professionalism and composure under pressure.
• Excellent written and verbal communication abilities with expert command of the English language.
• Demonstrated ability to handle confidential information with discretion.
• Responsiveness, flexibility, and adaptability to changing priorities and deadlines.
• Empathy and ability to understand how senior executives operate.
• Technological skills and experience - proficiency in Microsoft Office Suite and other relevant software applications.

Education & Professional Qualifications

• A Bachelor's degree in Business Administration, Management, Communication or related field.

What will be your key responsibilities?

Email and Communication Management:

• Monitor and manage the F&N President's email and systems inbox.
• Draft and edit correspondence on behalf of the F&N President.
• Serve as a point of contact for internal and external stakeholders.
• Prepare and distribute correspondence, presentations, reports, and other documents as needed.
• Conduct research and compile data to support effective decision-making processes.

Time Management and Effective Diary Coordination:

• Act as the air traffic controller of the F&N President's office ensuring effective time and diary management.
• Understand working style and preferences and collaborate with the broader EA team to coordinate and maintain the calendar.
• Provide reminders and briefing for upcoming meetings and events.
• Anticipate the needs of the F&N President and proactively address these.
• Prioritize and manage multiple tasks simultaneously.
• Ensure work processes are efficient and operate to the highest standard.

Confidentiality:

• You will be privy to a range of confidential and restricted information.
• Handle confidential information with discretion and professionalism.

What can you expect from Mars?

• Work with over 130,000 diverse and talented Associates.
• Join a purpose driven company.
• Best-in-class learning and development support from day one.
• An industry competitive salary and benefits package.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.