Governance & Facilities Officer – Full time – Hybrid

Bath Building Society; Bath; Hybrid; GBP 30,000 - 33,000

Job description

Salary range: £30,000 - £33,000 Dependant on Experience

This is a great opportunity to join Bath Building Society as a Governance & Facilities Officer, playing a key role in governance, administration, and facilities management. Working closely with the Facilities & Governance Officer, you’ll support the Chief Executive, Financial Controller & Society Secretary, and Board members—ensuring compliance, efficient operations, and a well-managed workplace. This varied role offers the chance to collaborate with dedicated colleagues and make a real impact on the Society’s success.

The role is hybrid, based at the Society’s Head Office, and the successful candidate will have the flexibility to split their time between home and office with the expectation to attend the office approximately three days per week.

Located on Queen Square in the centre of the beautiful city of Bath, the Society has been serving the city and supporting our local community since 1904. As a mutual Society we are committed to being an employer of choice, creating a diverse and inclusive team, managing our environmental impact, and supporting our local community.

We are proud of the strong supportive culture at the Society. It’s a highly collaborative environment with great team spirit and we’re all passionate about providing a personalised service for our members.

What you will be doing:

1. Support the Society Secretary with all governance and corporate administration for the Society;
2. Provide full secretarial support to Executive and Management committee chairs;
3. Provide administrative support to the Chief Executive, Financial Controller & Society Secretary, Board members and members of the Executive Committee;
4. Jointly manage all facilities requirements across the Society.

Key Administrative Responsibilities

1. Support the Financial Controller & Society Secretary to ensure the governance of the Society is in line with all statutory and regulatory requirements.
2. Provide full secretarial and administrative support services to the Chief Executive, Financial Controller & Society Secretary, Board members and Executive Committee.
3. Act as Secretary and Minute taker for the Executive Committee and Society Management Committees.
4. Collate and manage the Board and Committee paperwork on the Society’s governance portal (Admincontrol).
5. Manage the policy approval process ensuring the timely completion of policy updates and approvals.
6. Manage the scheduling of all Board and Management Committee meetings in consultation with the Financial Controller & Society Secretary.
7. Maintain reception duties in association with the Facilities & Governance Officer.

Key Facility Responsibilities

1. Ensure all Society premises are well maintained and manage contractors to ensure they deliver value for money and comply with all safety requirements.
2. Work with the Financial Controller & Society Secretary to set the Corporate Services department budget and proactively manage costs prudently in line with the budget.
3. Act as Health and Safety Officer to ensure the colleagues and the Society comply with all Health & Safety regulations.
4. Co-ordinate the annual insurance renewal with the Financial Controller & Society Secretary. Ensure that the Society complies with all insurance policies and manage any claims.
5. Manage the cleaning contracts for Head Office and Branches.
6. Liaise with the alarm company and manage all key holders to ensure the physical security of Head Office and the two Branches.

Other Responsibilities

1. Make all travel and accommodation arrangements for the Chief Executive, Board and Executive Committee as required.
2. Work with the Financial Controller & Society Secretary to ensure the AGM is run smoothly and professionally.
3. Coordinate catering orders and directly support delivery and removal of catering.
4. Be prepared to get involved in other Administration and Facilities related projects and research as required.

Qualifications and Competencies:

Essential

1. Good experience in taking committee meeting minutes.
2. Strong experience in efficient administration and governance arrangements.

Desirable

1. No formal qualifications are required, but a willingness to invest in your development including building up knowledge of some aspects of facilities management through training courses is required.
2. Knowledge of core Financial Services and/or building society terminology or have demonstrable keenness to learn this.
3. A good knowledge and understanding of building and office environments.
4. IOSH or NVQ Certificate(s).

Key skills and Competencies

1. Excellent interpersonal and communications skills.
2. Integrity, honesty and discretion when dealing with confidential information.
3. Ability to prioritise time, plan, organise and work independently using your own initiative.
4. Ability to work well within a team and independently.
5. Competent using different IT systems, with good knowledge of all Microsoft applications.
6. Good knowledge and understanding of Health and Safety in the workplace.

The ideal candidate will have a proactive, positive and helpful mindset. We want to make Bath Building Society a great place to work for all colleagues and be recognised as an employer of choice in Bath. You have the opportunity to influence the realisation of this goal!

Why should you apply?

Here’s just some of the reasons our colleagues love working at Bath Building Society:

1. Central Bath location with hybrid working opportunities when the job allows.
2. Competitive salaries and a good work life balance, we don’t expect you to work silly hours.
3. 27 days holiday (plus bank holidays) with the option to buy an additional five days.
4. A day off on your birthday.
5. Two days off a year to take part in our community volunteering programme.
6. Generous pension scheme.
7. Life Insurance (four times your salary).
8. Healthcare benefits after a qualifying period.
9. Colleague Forum.
10. Diversity & Wellbeing Forum.
11. Support from Mental Health First Aiders.
12. Refer A Friend scheme.
13. Sharing in Success: Annual bonus scheme based on both the performance of the Society and your individual performance.
14. Access to the Wider Wallet employee discounts portal to enjoy discounts off nationwide brands.
15. We also have regular social events and some of the best parties!

Apply here

To apply:

Send an up to date copy of your CV to [e-mail]