Governance Assistant

About Us:

London Square is a leading residential and mixed-use developer and Aldar-owned company, delivering communities in well-connected locations across Greater London. Since it was established in 2010, the award-winning company has delivered nearly 5000 homes, through a mix of prime, mid-market and homes of all tenures, including affordable homes through its independent provider Square Roots. Aldar and London Square are committed to creating world-class developments, anchored in high quality design, sustainability, and customer service excellence.

About the Role & Team:

The Governance Assistant will be responsible for assisting the Company Secretary in overseeing the governance framework of the UK Group, ensuring that management team and the board run the business legally, ethically, sustainably and successfully in line with the strategic objectives, for the benefit of stakeholders (including shareholders, staff, clients and customers), and for the good of the wider society.

Key Responsibilities:

Company Secretarial

• Assisting with the updating of the suite of corporate governance documents and tools (eg, internal governance codes and frameworks).
• Assisting the Company Secretary with the company secretarial requirements of all 40+ London Square entities (including Hong Kong Entity, Resident Management Companies and JVs), and ensuring that all Company Secretarial tasks are fulfilled.
• Maintaining accurate corporate structure.
• Assisting all departments in the implementation of the operational best practices, consistent with the policies and procedures determined by the Parent Company.
• Assisting with the preparation of Board and Committee reports.

Compliance Responsibilities

• Administering the execution of contractual documentation across all group entities through ensuring that all agreements are executed within the signing authorities.
• Maintaining the Legal Database of the UK Group.
• Addressing enquiries on Know Your Customer / Client Due Diligence and Anti Money Laundering checks.
• Maintaining all group bank accounts (e.g. registering and de-registering, authorised signatories, online registration, etc.).
• Providing necessary support to policy holders to safeguard compliance with the latest legislation and within the parameters of the Parent Company.
• Maintaining the annual ICO registration for all relevant entities within the UK Group.
• Maintaining the Trademarks Register and assisting with trademarks registrations and renewals.
• Assisting with the annual renewal of Copyrights.

Corporate Risk

• Assisting with the maintenance of the Corporate Risk Register through regular liaison with other departments.
• Assisting with the preparation of quarterly risk reports for Board review.

Key Skills & Experience:

• Process and detail orientated, with acute attention to detail.
• Good interpersonal and communication skills.
• Ability to work independently.
• Multitasking, including organisational and judgment skills.
• Shows high standards of personal and professional integrity.
• Excellent MS Office skills.
• Ideally some experience in company secretarial work or a regulated environment but not essential.

What's in it for you?

Ensuring you have a work-life balance and stay healthy and happy is important to London Square. We offer the following core benefits:

• Competitive compensation package, car allowance and discretionary bonus.
• Private Medical Insurance.
• Group Pension Scheme and Life Insurance.
• 25 Days holiday plus bank holidays including a holiday trading scheme and long service days.

In addition to these core benefits, we offer other benefits which may result in tax or money savings. Some of these include:

• Bupa Dental Cover
• Bupa Employee Assistance
• Virtual GP Service
• Salary sacrifice scheme for electric vehicles
• Cycle to Work
• Gym Membership corporate discounts
• Health Cash Plan
• Perkpal (shopping discounts)
• Tech Scheme
• Payroll Giving

Our Commitment

London Square is a fresh, exciting and rewarding place to work and our success is based on the quality of our people. It is an exciting time to join London Square. If you think you have what it takes to be a part of our dynamic team, click on the link to apply.

London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email careers@londonsquare.co.uk.

At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success. We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.

You must be eligible to work in the UK to apply for this vacancy. London Square are not able to offer Visa sponsorship.

As part of our commitment to personal data privacy, we want to share how we will use your application data. This data will be held in our system to process your application to this role, and to consider you for any future opportunities which match your experience. For further information, please review our privacy policy Privacy Policy & Cookies | London Square.