Global Payroll Assistant

TN United Kingdom; Bristol; Hybrid; GBP 25,000 - 35,000; Full time

Job description

Vacancy Name: Global Payroll Assistant

Vacancy Reference: VN2495

Location Country: United Kingdom

Location City: Bristol

Description: Global Payroll Assistant
Location: Bristol (Hybrid) - 2/3 days in office
Salary: Competitive + excellent benefits

The purpose of the Global Payroll Assistant is to join our global team and provide administration to payroll on a day to day basis and to support on payroll projects. This role will provide global payroll assistance for 13 countries, support in our global annual benefits renewal process, along with monthly benefits and payroll, employee lifecycle documentation for monthly payroll and working with the finance department to process payments.

This role will also support on all compliance activities in the Payroll team. Extracting and downloading benefit reports and managing the global payroll inbox, escalating queries when required. The role will offer excellent customer service standards to the global business.

The role will have a mixture of pro-active and reactive tasks, ranging from logging benefits requests and data, responding to employee queries, maintaining our Payroll databases and benefits portals, data tracking and document development.

Job Responsibilities

1. Global monthly payroll administration support to include new starters, leavers, benefit changes, etc.
2. Support with tracking of the global employee data and changes in relation to the annual and monthly benefits.
3. Update and maintain the global benefits portals.
4. Prepare monthly payroll data for submission.
5. Assisting with Year End transactions (P60’s, PBIK’s, etc).
6. Adheres to payroll policies and procedures and complies with relevant law.
7. Updating the system on a daily basis, in line with GDPR.
8. Monitoring the payroll inbox and responding to queries, escalating when required.
9. Any other duties as required.

Key Skills

1. Good working knowledge and experience in payroll.
2. Strong Excel (V look Up & Pivot Tables)/Microsoft capabilities.
3. Able to work in a fast-paced and constantly changing business environment.
4. Excellent communication and interpersonal skills essential.
5. Excellent accuracy with data input and attention to detail.
6. Experience in working effectively to meet deadlines.
7. Experience of UK pension administration within the payroll function.
8. Fluent in written and spoken English.
9. Excellent organisational skills.
10. Previous experience of PAYE.

Desirable Skills

1. Working knowledge of current legislation.
2. Working knowledge of ADP systems along with IRIS Staffology.
3. Working knowledge of Zest/Employee Navigator benefit portals.
4. Working knowledge of Sage People.

Qualifications

1. Good standard of formal education (A level preferred).
2. Above average literacy and numeracy.
3. CIPP or equivalent qualification desirable.

Experience

1. Previous payroll/benefit administration experience (Essential).

Employment Type

Permanent

Benefits

1. Free onsite parking.
2. 25 days annual leave rising to 28 with length of service.
3. Annual Holiday scheme also lets you 'roll over' up to a maximum of 10 days into the next year helping you to take full advantage of your holiday entitlement.
4. Company pension scheme matching up to 5% of salary - Additionally, you can choose to make your contributions via Salary Sacrifice.
5. Group Life Assurance - As part of your core benefit package from SmartStream you are entitled to up to 9 times your annual basic salary.
6. Group Income Protection, up to 75% of salary.
7. Private Medical Insurance, up to family cover.

Equality Statement

SmartStream is an equal opportunities employer. We are committed to promoting equality of opportunity and following practices which are free from unfair and unlawful discrimination.