General Office Administrator

TipTopJob; Cranleigh; On-site; GBP 22,000 - 24,000; Full time

Job description

Location: Cranleigh, Surrey

Salary: A GBP 22,767 : A GBP 23,507 per annum

Hours: 37.5 paid hours per week over 42 weeks: with an additional A GBP 1,000 Retention Bonus**

The Role

St Josephs Specialist Trust are looking for two friendly, motivated and adaptable people to join their business and administration team providing high quality administrative support for a varied range of clerical and administrative tasks for the Trust. Candidates will have to demonstrate flexibility and enthusiasm and enjoy working within a team, with all members of the school community; therefore, excellent communication skills and a friendly, confident and welcoming nature are key for this position. Basic office experience is necessary, and working in a school is advantageous but not essential.

The successful candidates will play a key role in the smooth running of their school office, providing essential support to staff, students, and parents.

This is a full-time role with hours 8.30am to 4.30pm Monday to Friday (including an unpaid 30-minute break each day): some flexibility will be considered. This will be worked during term time plus CPD days (39 weeks) plus 15 days to be worked during school closure periods, to cover the office and switchboard with other members of the team. This role includes 25 days holiday plus public holidays paid. They would consider a job share part-time position if two suitable candidates were found.

Key Responsibilities

• Provide administrative support to the school leadership team and staff.
• Maintain and update school records using SIMS (School Information Management System).
• Answer phone calls, emails, and handle general inquiries from parents and visitors.
• Assist with the preparation of reports, letters, and communications.
• Manage student data, admissions, and attendance records.
• Organise meetings, appointments, and events for staff.
• Ensure the smooth day-to-day operation of the school office.

Skills And Qualifications

• Proven experience in an administrative role, ideally within an educational setting.
• Familiarity with SIMS or a willingness to learn quickly.
• Strong organisational and communication skills.
• A positive and professional attitude with the ability to manage multiple tasks in a busy environment.
• Be confident at communicating with staff of all levels, external agencies and prospective parents and must have empathy for the needs of their students.

Benefits

• A GBP 1,000 Retention bonus after 1 month, A GBP 250 after 1 year, A GBP 500 after 18 months at Trust
• Life insurance and Medical Cashplan
• Free hot lunch during term time provided by their on-site catering team
• Ample free car parking
• Annual performance related pay progression, 1:1 mentoring and CPD training
• Induction programme
• Employee assistance service (confidential, professional wellbeing and counselling 24/7 service)
• Excellent network of support across the organisation including a team of Adult Mental Health First Aid and Occupational Health
• Based on a beautiful 23-acre site on the edge of the Surrey Hills.

If you feel you are a suitable candidate and would like to work for this reputable Trust, please do not hesitate. Early submission is recommended. They reserve the right to interview suitable candidates as received, which may result in the role being filled and closed at any time.

St Josephs is a registered charitable trust comprising a special needs school, college, registered children's home and an adult supported living house. Their school and college students are aged 5-19 with complex learning disabilities and severe social communication and behavioural issues. If you are recruited, you will be required to complete Safeguarding and Team Teach positive behaviour support training as part of your induction. Physical and mental resilience are qualities essential for all their employees.