Fund Administrator

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The post holder will report to a Fund Administration Manager and will work as part of an experienced Fund Administration team to assist with the day to day operation and servicing of an identified number of the Company’s clients.

They will be responsible for the smooth, day to day administration of their assigned clients and will be required to follow procedures to achieve set objectives and meet service level agreements for those specific clients.

Main responsibilities

• To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to address basic queries and provide updates on fund activities.
• To take responsibility, with assistance from the wider team, for being the immediate point of contact for specified clients.
• To deliver excellent client service at all times and escalate promptly any issues arising to the Fund Administration Manager.
• To develop a good understanding of the nature of client activities and transactions and knowledge of the broader services provided by Ocorian.
• To assist with the opening and operation of bank accounts on behalf of the fund and other entities, as instructed by the Investment Manager and in accordance with agreed control procedures.
• To arrange approval and payment, on behalf of the fund and other entities, of all invoices, fees and expenses payable, in accordance with agreed control procedures and budgets.
• To arrange the timely transfer of funds, including for investment activities, within the required deadlines, ensuring transactions are in accordance with relevant agreements.
• To monitor bank accounts to ensure successful payments and liaise with the Bank(s) to resolve any difficulties or delays.
• To submit VAT returns to HMRC on behalf of clients and the wider Ocorian group.
• To assist with anti-money laundering (AML) and customer due diligence (CDD) checks as part of new fund onboardings, to verify the customer’s identity and assess their risk profile.
• To assist with providing administrative support for the winding up of fund entities.
• And any other such duties that might be reasonably required for this role.

Qualifications

Knowledge, skills and experience

• Excellent attention to detail to avoid errors and discrepancies.
• Clear and effective communication skills.
• Competent in Microsoft applications, particularly MS Word, Excel, Outlook, and dedicated to learning financial software tools for fund administration tasks.
• Fund administration experience is an asset but is not essential as full on the job training will be provided.

Competencies

• The ability to work on own initiative and to be part of a team.
• The ability to interact professionally with colleagues at all levels in the Company.
• The ability to identify and resolve issues relating to fund administration efficiently.
• The ability to prioritise tasks and meet deadlines in a fast-paced environment.

Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [emailprotected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.