FTC: Chief of Staff / Executive Assistant to CEO

FTC: Chief of Staff / Executive Assistant to CEO

Job Title: FTC: Chief of Staff / Executive Assistant to CEO

Location: United Kingdom

Compensation: Daily Rate

Role Purpose:

This short-term role supports the Chief Executive Officer (CEO) by providing high-level administrative assistance and managing internal office operations. The position is critical for streamlining communication, managing executive schedules, and ensuring the successful execution of time-sensitive strategic initiatives.

Responsibilities:

Calendar Management:

1. Maintain and manage the CEO's schedule, including organizing meetings, appointments, and events.
2. Coordinate both internal and external meetings, ensuring all required materials are prepared in advance.

Communication Management:

1. Serve as the primary point of contact between the CEO and internal/external stakeholders.
2. Draft, proofread, and finalize correspondence, reports, and presentations.
3. Prioritize and respond to incoming calls and emails on behalf of the CEO.

Travel Arrangements:

1. Plan and manage travel itineraries, accommodations, and logistics for domestic and international trips.

Meeting Support:

1. Prepare agendas, presentations, and briefing materials for executive and stakeholder meetings.

Document Management:

1. Organize and maintain digital and physical records, ensuring confidentiality and security of sensitive information.

Project Assistance:

1. Assist the CEO in tracking and managing critical projects, including conducting research and providing data analysis.
2. Collaborate with relevant departments to facilitate cross-functional projects.

Expense Management:

1. Reconcile and manage expense reports, ensuring compliance with company policies.

Qualifications:

1. Bachelor’s degree in business administration, Communications, or a related field (or equivalent professional experience).
2. A minimum of 5 years’ experience as an Executive Assistant, Chief of Staff, or in a similar role supporting C-suite executives.
3. Strong organizational and multitasking skills with the ability to work effectively under tight deadlines.
4. Exceptional written and verbal communication skills.
5. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Teams, Zoom).
6. Proven ability to handle confidential and sensitive information with discretion.
7. Experience managing travel arrangements and complex schedules.
8. Analytical mindset with attention to detail and problem-solving abilities.