Front of House/Reception

Overview

We are delighted and excited to announce that we will be looking for two receptionists for our new bond site in Manchester.

You will report to the Facilities Manager and be part of the wider Support Services Department, where you will be responsible for providing a first-class administrative service, which will include archiving client information while supporting Front of House and dealing with all reception tasks.

This is an exciting opportunity for a polite and professional individual with a great personality who acts as our brand ambassador and offers experience within a similar role.

Your duties will include:

• Signing in all visitors, contractors, etc., and issuing appropriate passes.
• Responding to Facilities help desk and reception emails.
• Responding to and booking taxi requests.
• Booking meeting rooms.
• Handling incoming and outgoing post.
• Printing, scanning, filing, and other general administration tasks.
• Arranging and maintaining H&S training (i.e., First Aid, Fire Marshal, etc.).
• Ensuring all H&S boards on site are up to date and accurate.
• Conducting stationery stock checks and ordering.
• Managing lunch orders for clients/Ops.
• Checking and updating all physical and online logs (i.e., temp pass, visitor, etc.).
• Conducting PTW, CCTV, and First Aid sheet checks.
• Raising works permissions, permits, jobs, and service desk tickets.
• Updating and amending the car park rota – issuing temp spaces when required.
• Creating access profiles, printing badges, and managing access levels.

Essential Skills:

• Vibrant personality with a “can do, will do” approach.
• Excellent communication and interpersonal skills.
• Ability to think on your feet and use initiative.
• Proactive with a strong work ethic and high standards at all times.
• Ability to work under pressure and juggle various tasks.
• Strong IT skills and ability to use different systems, including MS Office and Intranet.
• Ability to work independently.
• Willingness to be flexible and proactive.

If this sounds like you, please apply, and we can discuss the role in more detail. We look forward to speaking with you.