Freelance - Finance Coordinator - Central (Finance)

Tbwa Chiat/Day Inc; London; On-site; GBP 80,000 - 100,000; Full time

Job description

Freelance - Finance Coordinator - Central (Finance)

London, England, United Kingdom

Burson is the global communications leader built to create value for clients through reputation. With highly specialized teams, industry-leading technologies and breakthrough creative, we help brands and businesses redefine reputation as a competitive advantage so they can lead today and into the future. Burson is part of WPP (LSE/NYSE: WPP), the creative transformation company. Learn more at www.bursonglobal.com.

ROLE:
To manage the Work-In-Progress efficiently, ensuring that all costs are billed onto the clients in a timely manner and assisting with any cash collection queries. To work within strict monthly deadlines to maintain a low Work-in-Progress balance at all times, ensuring all costs are billed onto the Client as soon as possible. Ensuring client budgets are kept up to date tracking costs and revenues monthly.

RESPONSIBILITIES:

• To liaise with Account Handlers to produce and finalise invoices to send to the Client.
• To provide ad-hoc invoicing and project transactional analysis when required by the Client and/or Account Handler.
• To maintain accurate budget/billing tracking for all Clients within the Client Co-ordinator’s portfolio.
• To keep the Sector Finance Leads (Commercial accountants)/Finance & Business Manager informed of any issues relevant to the smooth running of the Billings function.
• To provide month-end reports to support the WPP financial process (Unbilled Work In Progress Summary, Credit Note Reconciliation Report).
• To build effective working relationships with Account Handlers and Sector Heads and provide appropriate financial counsel as and when required.

TASKS:

• To raise all draft invoices on the computerised billings system, from the Work-in-Progress accounts. To ensure that all invoices are distributed to the relevant Account Handlers for authorisation.
• To ensure all necessary amendments are made to invoices when returned from Account Handlers and that all necessary queries and adjustments are dealt with in a timely manner before being sent to Clients.
• To produce and maintain accurate invoice and budget tracking ensuring correct PO/Budgets are reflected on system against what has been invoiced to the client.
• To produce monthly “Aged WIP” reports as an analysis of all costs not billed.
• Manage the BIA (Billings In Advance) account relating to their respective clients.
• To assist with any queries regarding credit control issues from an invoicing point of view, in conjunction with Finance Plus.

At Burson, diversity, equity and inclusion are not just values; they are strategic imperatives that fuel our future in an industry built on the art of understanding, connecting and developing relationships. We believe that a diverse workforce is essential for inspiring bold ideas, fostering constructive dialogue and cultivating meaningful experiences that drive innovation and creativity. It also enables our agency to thrive and deliver brilliant work.