Freelance Event Specialist - Newbury, UK

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, based in Newbury, UK, to help us manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.

Who are we?

Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

Responsibilities:

• Coordinate all event details, shipping event materials, and arranging staffing for each event. Be our onsite event coordinator for fun, engaging, team-building, social impact activities.
• Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, and coordinators.
• Take ownership of in-person events: set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
• Be the Visit.org representative, leader, and problem solver at events.
• Align roles and responsibilities with onsite teams: event host, nonprofit organization, venue, additional staff, and corporate partner.
• Manage check-in process for in-person events; provide a warm and friendly welcome to guests.
• Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
• Escalate issues to the Events Team when necessary.
• Send consistent updates, photos, and videos to Events Team throughout the event.
• Assist with breakdown after the event ends, helping to clean the site and repackage and ship materials back to the distribution center.

Qualifications:

• Fluency in English and strong communication skills.
• Based in Newbury, UK.
• Schedule flexibility with availability to work on a contract per-event basis.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Experience executing events at the highest level and continuously raising the bar on content and customer experience.
• Resourcefulness and the ability to exhibit grace under pressure.
• Quick thinker with the ability to problem-solve on the fly.
• Self-starter who is organized and detail-oriented.
• Strong customer service skills and relationship-building abilities.
• Experience with group facilitation and managing group dynamics.
• Able to work flexible hours, including nights and weekends.
• Willing to travel to various areas of the local region.
• Strong interpersonal skills, especially in fast-paced situations.
• Able to wear many hats and take on varied tasks and projects.
• Comfortable interacting with large crowds.

Physical Demands:

• Able to lift, slide, and carry up to 30lbs.
• Able to stand for an extended period of time.

What we offer:

• This is an on-location, in-person, per-event contract role in Newbury, UK. This role is open only to candidates already based in Newbury, UK. No relocation packages are offered at this time.