Foundation Programme Co-Ordinator

NHS; Leicester; On-site; GBP 26,000 - 30,000

Job description

Job summary

The Clinical Education Team are looking for an Education Co-ordinator.

This Trust Wide post will support the Medical Education Manager and team by providing senior administrative support to the Leicester Foundation Training Programme. The postholder will manage the Foundation Year one and two doctors through their training programmes within the UHL to a successful conclusion. They will provide senior administrative support to the Foundation Training Programme Directors (FTPDs) for the Foundation Training Programme.

This role will actively support the development of the Clinical Education centres and support innovative ways to raise the standard of the Education Team within the Trust.

Please ensure your personal statement clearly relates to how you fit to the person specification for this role.

This role is Part-Time 22.50 hours per week.

Main duties of the job

• Provide ongoing expert knowledge, training and support to the trainees and educators relating to the Foundation training programme at UHL.
• Manage the Clinical Education Centre Reception area, including the day to day Clinical Education Centre activities and maintenance.
• This post may supervise/line manage one member of staff.
• This role may require some out of hours working to meet the demands of the PG training sessions.

Please see the attached Job description for a full breakdown of the duties and responsibilities.

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

Current Vacancies

Date posted: 14 March 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £26,530 to £29,114 a year

Contract: Permanent

Working pattern: Part-time

Reference number: 358-6956300-COR-E

Job locations: University Hospitals of Leicester NHS Trust, Leicester, LE3 9QP

Job description Job responsibilities

KEY WORKING RELATIONSHIPS

• Department of Clinical Education senior team
• PGEC Staff
• Library Staff
• Trust Board and its Directors
• Service Users including non-medical PGEC users
• UHL Consultants, Junior Doctors and other facilitators
• Foundation Programme Directors
• NHS England, NHSE (Formally known as Health Education England, HEE) across the East Midlands
• General Medical Council (GMC)
• Estates Personnel, such as Portering Service, Domestic Service and Catering Service

KEY RESULT AREAS

Administration - Foundation Training Programme

• Provide senior administrative support as required by the UHL Foundation Programme Training Directors (FTPDs) in their role to provide postgraduate medical education, training and support for the foundation years one and two doctors.
• Take responsibility for keeping all FY1 and FY2 doctors informed of all changes as they happen with regard to their postgraduate medical education, training, and future careers as directed by the Lead Foundation Programme Director, Associate Directors and NHSE.
• Take a lead for ensuring Job Descriptions for Foundation Posts are kept up to date and uploaded to the Clinical Education website.
• Support the smooth running of Annual Review of Competency Progression (ARCP).

Administration Clinical Education Centres

• Manage the Clinical Education Centres (CECs) reception area.
• Manage the process of room bookings, including bookings, confirmation and charging in accordance with the CEC booking charging policies.
• Provide cross site senior administrative support as and when required.
• To assist with audio visual support for meetings as and when required.
• Identify areas for development within the Education Centres, make suggestions and implement processes.
• Reporting faults to estates/domestics/ the relevant UHL service.

Teaching and Training

• Provide expert knowledge and assistance to ensure all foundation doctors are able to complete their assessments and competencies on the NHS e-Portfolio Training System (Horus).
• Provide training on the Horus ePortfolio system to Educational Supervisors for the foundation year one and two doctors to ensure they are able to meet their commitments in respect of the FY1 and FY2 doctors medical education and training, which will lead to them being signed off for their foundation training at the end of each year of the foundation training programme.
• Provide ongoing expert knowledge, training and support to the Consultant Body of Education Supervisors to ensure that they can effectively support foundation doctors.

Liaison Between UHL and NHSE for the FY1 and FY2 trainee doctors

• Provide administrative support with Network logins for doctors.
• Provide an expert knowledge of the requirements for foundation doctors to complete their foundation training to sign off at the end of FY1 and FY2.
• Responsible for the allocation of Education Supervisors (ESs) for FY1 and FY2 Doctors. Ensure all foundation trainees are informed of who their ES are and vice versa. Assist with the recruitment of Educational Supervisors.
• Develop and maintain systems and databases to record attendance of foundation programme doctors at mandatory teaching sessions.
• Manage the collation and administration of records for all external bodies.
• Manage all assessment paperwork/queries in conjunction with other UHL Foundation Programme Coordinator (FPC) for FY1 and FY2 doctors ensuring documentation, both electronic and hard copy, has been satisfactorily completed by the trainees, their trainers and education supervisors to meet the criteria for sign off by the Foundation Programme Directors and NHSE.

Foundation Training Programme

• To lead other members of the team in providing senior administrative support in the design of the Foundation Programme educational programmes across the UHL sites.
• To liaise with facilitators and speakers for the education programme confirming dates, venues and content of talk.
• To prepare and distribute teaching programmes. Manage the MS Teams channel and other various methods of communication with the foundation doctors.
• Manage the process by which the educational programmes are evaluated, collated and distributed to the appropriate professional training bodies for quality assurance.

Staff Supervision

• Provides day-to-day supervision and coordination of PG Administrator.
• Provide training and support to PG Administrator.
• Demonstrate own activities to new or less experienced employees providing training to staff on departmental procedures and policies.

Working Relationships

• Ensure good working relationship with estates personnel, such as portering service, domestic service and catering service to ensure smooth running of the CECs.
• Ensure good working relationship with UHL consultant staff and all other medical staff to aid smooth running and organisation of postgraduate meetings.
• Ensure good working relationships with external stakeholders.

This job description is not to be taken as a completely exhaustive list of duties and it may be reviewed in the light of changed service needs. Any changes will be fully discussed with the post holder.

GENERAL

This job description indicates the main functions and responsibilities of the post. It is not intended to be a complete list. You may be required to undertake other duties from time to time as we may reasonably require.

You will be required to maintain compliance with all statutory and mandatory training requirements.

The link to the Trusts policies and procedures is:

Trust Policies and Procedures

Should we receive high volumes of applications, this post may close earlier than the proposed advert closing date. Please submit your application in advance to avoid any disappointment.

Your supporting statement is an important part of the application where personalisation is essential to convey individual skills, knowledge, and experiences effectively. Over reliance on AI-generated content is discouraged as the content may lack specificity and fail to address key criteria outlined in the job description and person specification.