Float Executive Assistant/Project Coordinator

Job Description

Float EA/Project Coordinator - Hybrid working (2 days in office min) – 55k with excellent bonus

Core Hours: 9-5pm or 8-4pm to suit

Our client, a Global Leadership Advisory Consultancy with offices worldwide serving all major business regions including North and South America, Europe, Asia, Africa, and the Middle East, is looking for a Float EA to work across EMEA teams. This is an extremely busy and varied role giving you the opportunity to move around the business and support partners with a variety of EA duties keeping you busy from day to day. The role is permanent and will mainly cover longer-term gaps. The Float EA role operates on a hybrid basis and is extremely fast-moving and client-centric.

The Role

The Float EA/Project Coordinator (PC) plays a critical role as “the glue” that connects and coordinates the activities of the internal team while balancing the needs and expectations of clients and candidates. You will typically support 1-1 or 1-2.

You will be deeply involved in all aspects of assignments and projects and, based on the strategic goals and timeline for each project, will adapt, manage, and seamlessly execute all related processes and communications. Often the firm’s first point of contact with clients, you will be able to quickly pivot, proactively adjust, and problem-solve in real-time.

Responsibilities for the role include:

1. Oversee the process for each assignment and keep every step of the process on track.
2. Proactively manage the team’s efforts to ensure they are moving the assignment/project forward; schedule all business-related meetings, calls, and interviews.
3. Manage and maintain excellent relationships with firm members, clients, prospects, and candidates to achieve the highest levels of customer service; serve as the external liaison between clients and their extended team (e.g., Executive Assistants, Hiring Manager, Human Resources).
4. Create, edit, and format all client-facing documents (e.g., status memos, job specifications, business development proposals, etc.) to ensure all information is accurate and meets the client and Consultant expectations.

What we are looking for:

An EA/PA with experience gained in fast-moving professional services. A proactive problem solver with strong business judgment, detail, and interpersonal skills. The ideal candidate can prioritize, organize, multi-task, and make sound decisions in a fast-paced environment with multiple internal and external stakeholders.