Finance Officer

Merrifield Consultants; Birmingham; Hybrid; GBP 27,000 - 28,000

Job description

Job Title: International Finance Officer
Department: Finance and Corporate Services Division
Reporting to: International Accountant
Contract: Full time, Temporary (Ongoing)
Salary: 27,879 per annum
Location: Birmingham (2 days a week in office) / London (once a fortnight in Birmingham)
Required: CV

Start Date: Next week

Job Purpose

• Ensure the accuracy and timeliness of field offices' fund transfers ledger reconciliation.
• Ensure the accuracy of field offices' expat ledger reconciliation.
• Monitor and track project documentation, ensuring all files are saved appropriately and monthly reviews are conducted to confirm complete project invoicing for ledger for UK domestic projects.
• Contribute to the continuous improvement of the Islamic Relief team.

Key Working Relationships

• Regular liaison and engagement with FCS units, International Team, Regional Desk Coordinators, Regional Finance Managers, IR Family members, and Finance teams and departments.

Key Responsibilities

• Plan and manage workload independently following financial guidelines and desktop procedures issued by the Head of International Finance & Services.
• Monitor ledger and field office transfers monthly to ensure ledger integrity, investigating and rectifying anomalies.
• Track fund transfers, ensuring approvals are complete and liaising with regional finance teams to submit weekly transfer sheets by 12pm UK time every Tuesday.
• Assist with preparing weekly consolidated transfer sheets.
• On AX, report all approved fund transfer journals as ready.
• Review and reconcile the creditor ledger for field offices, addressing any issues with relevant teams to ensure corrections.

Project Documentation Management:

• Ensure all new UK Domestic projects are set up in the ledger with completed documentation and posted invoices.
• Monitor project documentation (e.g., budgets, proposals, SLAs, interim and final reports) and ensure missing items are obtained and saved in the appropriate folders.

Financial Reporting and Analysis:

• Provide financial data to the International Accountant for reporting and analysis.
• Review cash flow uploads for projects and prepare quarterly reports.
• Run monthly field-facing cost atlas reports, reconciling budgeted amounts with amounts posted in the ledger and preparing analysis accordingly.

Expat Salaries and Expenses:

• Ensure expat salaries are processed monthly, and costs are accurately allocated.
• Upload payments and follow up with Barclays for approval.
• Post expenditure into UNIT4 under the expat vendor account.
• Manage reimbursement processes for expat staff paid locally and for staff loans.

Additional Support:

• Support the department and its wider stakeholders.
• Maintain personal professional development.
• Ensure compliance with policies and procedures.
• Undertake other reasonable duties consistent with the role's level of responsibility as required.
• Assist with the help desk as needed.

Person Specification

Essential:

• Studying towards a degree in Accountancy/Finance.
• Studying towards AAT/ACCA/CIMA/ICAEW professional qualifications.
• Evidence of continuing professional development with successful application of best practices in accounting and finance.
• Strong organisational skills with the ability to manage competing deadlines.
• Proficient in Excel, including designing and manipulating reports.
• Ability to exercise sound judgment and make decisions independently.
• Strong written communication skills for preparing procedures, reports, and presentations.
• Excellent verbal communication skills to explain financial information clearly at all levels.
• Demonstrated ability to drive continuous improvement.

Desirable:

• Strong business acumen with an understanding of how the Finance department adds value to operational decision-making.
• Experience operating and extracting data from complex accounting systems.

If you are interested in this role and meet the key requirements, please email (url removed) with your CV attached.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.