Finance Assistant (Part-Time)

Bournemouth School for Girls; Bournemouth; On-site; GBP 20,000 - 30,000; Part time

Job description

Thank you for your interest in our role of Finance Assistant.

This is an opportunity for a suitably skilled and personable candidate to join our finance team, working closely to support our students to attain their best. Following an office reorganisation, this is a newly created and additional role for the school bringing an opportunity to consolidate financial systems and processes but also grow the role to fit the needs of the school.

You will need at least two years’ previous experience in a similar role, preferably in education, excellent admin and organisational skills, strong inter-personal skills and a strong working knowledge of financial systems and processes, ideally supported by a relevant qualification.

Bournemouth School for Girls is a girls’ 11-18 selective academy which has the core aim of developing well rounded young people who, as well as achieving outstanding academic results, are ready to make a difference in the world. BSG was inspected in May 2024 and achieved an outstanding grading in all areas. The report commended the school for its high-quality education, exemplary behaviour and inclusive environment. A key aim is to be a great school to work and learn at.

This information pack contains details of the post and terms and conditions. The role is a permanent, part-time (25 hours per week), term-time role plus inset days and two weeks working in the holidays by agreement.

Applications need to be submitted on the application form for support staff which can be found on our website www.bsg.bournemouth.sch.uk.

Applications may be submitted by post or by email to [e-mail] by the closing date of 10 am on 7 April 2025. Interviews will take place on Thursday 10 April 2025.

Should you have not been contacted by 10 April then please assume you have been unsuccessful. We appreciate your time in applying.

Core Purpose of the Role

To provide support to the Finance Manager and Director of Finance and Operations to ensure the smooth running of the school finances and to provide efficient, effective and secure financial system and associated activities.

Duties will include all accounting functions with support but with an emphasis on maintaining the purchasing function, purchase ledger, sales invoicing and ledger, banking, petty cash and trip reconciliation. To ensure appropriate best practice, efficiency, accuracy while adhering to school’s policies and procedures.

Key Responsibilities

Working closely with the Finance Manager to undertake the following:

Purchasing & Invoicing

1. Manage the requisition and purchasing system through the accounting system and manually as required in line with the approved budget
2. Support the school departments with purchasing issues, support and guidance
3. Process purchase orders as required
4. Ensure goods receipting is undertaken and communicate with staff as required
5. Processing of supplier invoices and credit notes
6. Ensure new suppliers are checked and entered accurately on the accounting system
7. Place credit card orders in line with approval criteria and enter into accounts system
8. Check supplier statements to accounting system and reconcile purchase ledger on a monthly basis
9. Preparing payment runs regularly
10. Reconciliation of Requisitions & Purchase orders on a monthly basis.

Sales

1. Process sales invoicing for lettings & other trading activities
2. Reconciliation on a monthly basis and credit control.

Trips and Visits

1. Support with the administration of all trips and activities including balancing all trip accounts on completion of the trip or activity (in conjunction with Finance Manager)
2. Arrange invoices for debts as appropriate
3. Ensure forms are completed in line with policies and records are maintained for audit.

Cash and Banking

1. Count, check & record cash income
2. Compiling and recording banking for both the Business Accounts and the School Fund Account
3. Deposit funds with the Bank
4. Process petty cash and reconcile monthly.

Administration

1. Record the monies received for Gift Aid on a monthly basis
2. Assist with payroll as directed
3. Provide administrative support as appropriate
4. Answer the telephones as needed and provide Reception cover if required
5. Act as a First Aider and, with other members of the team, deal with injured/unwell students.

Other Responsibilities

1. To carry out the duties in the most effective and economic manner available
2. To follow the Finance Manual at all times
3. To maintain confidentiality at all times
4. To support the school ethos, “work hard, be kind and be ambitious”
5. To carry out and communicate BSG values in all aspects of work and with due consideration of the school wellbeing and other staff related policies
6. To contribute to the safeguarding and promotion of the welfare and personal care of students with regard to Child Protection Procedures.