Finance Assistant / Administration Officer - Aspect (a SOCOTEC company)

TN United Kingdom; Irvine; On-site; GBP 25,000 - 35,000; Full time

Job description

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Finance Assistant / Administration Officer - Aspect (a SOCOTEC company), Irvine

Client:

SOCOTEC UK Limited

Location:

Irvine, United Kingdom

Job Category:

Finance

EU work permit required:

Yes

Job Reference:

526006a5104e

Job Views:

35

Posted:

13.04.2025

Expiry Date:

28.05.2025

Job Description:

We are seeking a detail-oriented and proactive Finance Administration Officer to join our small, dynamic team at our Irvine location. This is a fantastic opportunity for someone with experience in financial management and administration, looking to contribute to a variety of exciting and essential business operations. You will play a key role in managing financial systems, assisting with administrative tasks, and supporting the wider management team.

About Aspect

With over 25 years of experience, Aspect Land & Hydrographic Surveys Ltd is a trusted name in chartered surveying, delivering high-quality services across the UK and internationally. We utilise the latest survey technology and adhere to RICS regulations, with accreditations from RICS, The Chartered Institute of Civil Engineering Surveyors, and The Hydrographic Society.

Why Join Us?

A part of the SOCOTEC Group, we provide multi-discipline surveying solutions to a diverse range of clients across the UK. This is a fantastic opportunity for someone eager to develop a career in land and utility surveying, with extensive training, career progression, and hands-on experience working alongside industry experts.

Key Responsibilities

• Process purchase invoices and maintain Purchase/Sales Ledger accounts on Sage
• Follow up on disputed invoices and ensure timely payments
• Manage employee expense receipts and post payments, receipts, and journals
• Reconcile bank accounts, supplier statements, and balance sheet accounts
• Generate reports for unpaid invoices and chase overdue payments
• Assist with VAT return preparation and support reporting deadlines

Fleet Management:

• Maintain vehicle records and liaise with insurance brokers
• Monitor check sheets, arrange servicing, repairs, and MOTs
• Keep drivers updated on regulations
• Process accident reports and insurance claims
• Track mileage and driving-related offences

Operational Support:

• Manage client enquiries and organise accommodation, ferries, and training
• Assist with filing, scanning, and archiving
• Maintain personnel records and ensure compliance with accreditation standards
• Handle visitor arrivals, phone calls, and manage mail/courier services

HR Support:

• Collate timesheet data for salary payments and maintain personnel records
• Track annual leave and monitor sickness/absence records
• Address HR queries and initiate required HR processes

Qualifications and Experience

• Experience in bookkeeping (with a solid understanding of financial processes)
• Familiarity with Sage accounting software
• Basic knowledge of VAT return preparation
• AAT qualification (or working towards it)
• Experience in preparing financial statements
• Intermediate to advanced proficiency in Microsoft Excel

Skills and Competencies

• Strong attention to detail and organisational skills
• Ability to work independently and as part of a team
• Demonstrable experience in book-keeping and financial processes
• Solid understanding of debits and credits
• Experience with trial balance preparation
• Proficiency in Microsoft Excel (intermediate level)
• Excellent communication and interpersonal skills
• Positive, self-motivated attitude with a capacity to take ownership of tasks

This is an exciting opportunity to make a significant impact on the smooth running of our financial and administrative operations. If you're looking for a role that combines financial management with diverse administrative duties, apply today and become an integral part of our growing team!

Apply now to take the next step in your career with us.