Finance Assistant

Prize Placements; London; On-site; GBP 25,000 - 35,000; Full time

Job description

My client is seeking a friendly and engaging Finance Assistant to join their team on a permanent basis.

Role Overview:

We are looking for a highly skilled and proactive Accounts Payable and Receivable Specialist with a proven track record in financial management. The ideal candidate will possess strong attention to detail, excellent time management skills, and the ability to work independently.

Key Responsibilities:

1. Sales Ledger:
   Manage billing, credit control, debt collection, and payment schedules.
   Handle client onboarding.
   Oversee retention payments and ensure compliance with contract terms.
2. Purchase Ledger:
   Process supplier and contractor invoices efficiently.
   Reconcile supplier accounts and resolve discrepancies promptly.
   Manage the supplier and subcontractor onboarding process.
   Pursue rebate schedules and credit notes.
   Forecast and prepare supplier and subcontractor payment runs.
   Resolve accounts in debit balance and handle supplier invoice queries.
   Maintain the CRM system and reconcile with accounting software.
   Review aged debtor and creditor reports and take necessary actions.
3. Expenses:
   Process business expenses within Sage accounting software.
4. Other Responsibilities:
   Perform bank reconciliations & credit card accounts.
   Handle ad hoc administrative tasks as required.
   Manage the Vehicle Register.
   Perform daily backups of accounting system data.
   Complete VAT and CIS returns.
   Conduct nominal and tax code checks for financial reporting accuracy.
   Maintain project status accuracy in Sage.
   Manage intercompany cross charges.

Skills & Experience:

1. Experience: Minimum of 2-3 years in a Finance Assistant or similar role.
2. Organisation: Excellent organisational and time management skills, with the ability to prioritise tasks, meet deadlines, and take initiative.
3. Communication: Strong written and verbal communication skills, with the ability to interact at all levels both internally and externally.
4. Attention to Detail: High level of accuracy and attention to detail across all tasks.
5. Technology: Proficiency in Microsoft Office (Word, Excel, Outlook) and strong knowledge of accounting software.
6. Adaptability: Ability to work both independently and as part of a team.