Finance Assistant

P&S Personnel; Great Yarmouth; On-site; GBP 40,000 - 60,000; Full time

Job description

P+S Personnel are pleased to be working on behalf of our clients, who are currently seeking a Finance Assistant to join their team based in Great Yarmouth on a full-time, permanent basis.

Role Summary:

Managing the Sales Ledger and Credit Control are the prime responsibilities for the position within the company, whilst operating within the finance team to support wider finance needs of the business. This position is the key point of contact for all customer invoice queries, responsible for timely and accurate processing of Account Receivable.

Main Responsibilities:

1. Credit control will form a large part of this role.
2. A calm, but firm telephone manner, combined with a systematic approach will be required.
3. Oversee the credit control function, ensuring timely and efficient collection of outstanding invoices.
4. Communicate effectively and promptly with internal and external stakeholders to manage queries whilst maintaining positive relationships.
5. Handling all invoice queries and disputes in a professional and timely manner.
6. Assess all customers regularly for risk of bad debt and report concerns to the Finance Management Team.
7. Keep the aged debt within the terms laid out by the directors each year.
8. Provide relevant information to Finance Supervisor to assist with the month end process.
9. Raising invoices, both Weekly & Monthly, using a bespoke/automated system and integrating into the accounting software.
10. Processing Direct Debit Collections and ensure customers payment terms remain as agreed at the point of the contract signing.
11. Running reports, reconciliation and completing basic data analysis.
12. Adapt to evolving systems and contribute towards continuous development of the role.
13. Willingness to provide cover for others during absence.
14. Ability to work on own initiative and meet deadlines.
15. It is your responsibility through internet searches, attending training courses provided and shared team knowledge to keep your skill level up to date.
16. Complying with the Health & Safety Policy at all times.
17. Maintaining working practices that reflect the overall ethos and vision of the company, including following policies, procedures and code of conduct.
18. Promoting the well-being of employees in line with the vision and values of the company.
19. Proactively assisting the company leadership team in developing and making viable suggestions for the improvement of the business and your role.
20. Sharing good practice with colleagues in support of the continuous improvement of the business.
21. Taking responsibility for personal development.
22. Attending and being involved in team meetings, training, as well as all personal development meetings, including supervisions.
23. Respecting and supporting the whole team.

Qualifications and Experience:

Minimum of two years' experience of working in credit control.

A strong understanding of finance deadlines and the ability to consistently meet them.

Person Specification:

1. Strong MS office (Including Excel) skills are essential.
2. A person who possesses a self-motivated and conscientious work ethic.
3. They will be methodical, organised and accurate.
4. A confident person who strives for efficiency but understands how their actions can affect others.
5. Confident communicator - can assess and execute the most effective methods of customer liaison.
6. Someone who supports the company's sustainability goals.
7. A team player who not only supports the Finance Team but can appreciate the bigger picture and understand how their work fits into the department and wider company.
8. Someone who understands the ethical responsibilities of a Finance role and acts with confidentiality, integrity and due care.
9. A positive person that can be accountable for their actions and always look to help solve any challenges the team or company faces as they arise.