Finance and Payroll Officer

Finance and Payroll Officer

Project Overview
The Humanitarian and Stabilisation Operations Team (HSOT), contracted by Palladium International Ltd, provides the Foreign, Commonwealth & Development Office (FCDO) with humanitarian operations services and the UK Government's Office of Conflict, Stabilisation and Mediation (OCSM) with stabilisation operations support. HSOT is seeking to recruit a Finance and Payroll Officer to collaborate across Finance and HR teams to ensure accurate financial data recording, streamline payroll processes, and enhance quality assurance to impact programme financial efficiency and overall success. The role will be working with Palladium corporate and HSOT finance and HR teams to update policy guidance and standard operating procedures.

Primary Duties and Responsibilities:

Finance:

1. Accounts Payable and Receivable:
   Process and post Accounts Payable vouchers.
   Review invoices before processing payments, ensuring accuracy and proper coding.
   Provide administrative support during budget preparation & reconciliation.
   Generate final invoices for clients, aligning with system postings.
2. Vendor Management:
   Regularly update and maintain the vendor master list.
   Validate time and expenses submitted through Deploy Adviser, ensuring correct project categorisations and accurate rates in the financial management system (CostPoint).
3. Billing and Debt Collection:
   Address billing queries and collaborate with internal and external stakeholders.
   Follow up on debt collection, resolving any discrepancies or adjustments.
4. Financial Reporting:
   Assist the Finance Team in creating regular financial reports.
   Attend Operations Team meetings, contributing to financial reporting discussions.
5. Policy Adherence & Process Improvement:
   Collate existing SOPs and policies for finance and HR processes to update the Project Manual.
   Review existing policies and SOPs and update them in line with corporate policies and legislation based on inputs from colleagues in corporate, finance and HR team.
   Keep updated on changes to financial legislation and update documents in collaboration with the finance manager.
   Respond promptly to colleagues' queries.
   Identify opportunities to enhance accuracy, efficiency, and cost-effectiveness in HSOT.

Human Resources:

1. New Starter & Staff Change Management:
   Collaborate closely with the HR team to set up new starters, ensuring accurate assignment of PLC codes.
   Conduct bimonthly meetings with HR to review staffing changes, ensuring alignment with payroll processes.
   Review timesheets on a bimonthly basis to identify discrepancies and address any PLC-related queries promptly.

Required Qualifications:

1. Bachelor's degree in Finance, Accounting, or related field (preferred).
2. Proven experience as a Finance or Payroll Officer, understanding of payroll processes, regulations, and compliance.
3. Proficiency in financial software (e.g., Cost Point, Sage) and/or payroll software (e.g., Oracle, Kronos) an advantage.
4. Experience of writing SOPs and policies.
5. Familiarity with financial legislation.
6. Strong attention to detail, organizational skills, and analytical skills.
7. Excellent communication and interpersonal abilities.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.