Finance and Administration Assistant

TN United Kingdom; Southampton; On-site; GBP 22,000 - 26,000; Full time

Job description

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Finance and Administration Assistant, Southampton

Client:

Location:

Southampton, United Kingdom

Job Category:

Finance

EU work permit required:

Yes

Job Reference:

e47d10021c91

Job Views:

3

Posted:

18.04.2025

Expiry Date:

02.06.2025

Job Description:

Company Description

Title: Finance and Administration Assistant

Location: Southampton

Salary: Up to £26,000

Benefits:

1. 28 Days holiday including bank holidays
2. Plus your birthday off
3. 3 volunteering days
4. 3 days grandparent leave
5. 24 weeks' enhanced maternity leave
6. Secondary carer leave
7. Wedding/commitment day leave
8. Free meals on shift
9. Bespoke training and development opportunities
10. Apprenticeships opportunities for all experience levels
11. Pension and life insurance
12. Discounts available on our HAPI app; high street shops, holidays & cinema
13. Wellbeing hub
14. Access to employee assistance programme
15. Cycle to work scheme

Do you have a passion for providing genuine hospitality and impeccable service? Are you a collaborative team player? Are you friendly, professional and efficient? Yes? Then this is the role for you. At BaxterStorey, we believe that every interaction is an opportunity to create a lasting impression, that’s why we’re looking for a General Assistant who strives to exceed expectations at every turn.

Job Description:

Monday to Friday - 40 hours per week

1. The Finance Person will be responsible for processing all financial data in compliance with company procedures. This includes accurately handling invoices, credits, and cost transfers between units, ensuring timely entry of all manual invoices based on delivery notes and team information. Handling all aspects of the cashless system.
2. Gain an excellent understanding of all financial systems used on site and keep abreast of any updates or changes. Continuously upgrade knowledge and proficiency in using these systems to ensure efficient financial operations.
3. Monitor and process wastage on the accounting system, ensuring accurate recording and reporting.
4. Prepare and send weekly paperwork to Head Office, including financial reports for analysis across all departments. Assist in generating weekly forecasts based on actual financial data. Collating data requested by the client from our cashless and accounts systems.
5. Carry out weekly banking procedures for the location.
6. Daily duty as checkout operator.
7. Compliance and Spot Checks: Conduct monthly spot checks across all departments to ensure compliance with financial procedures and regulations.
8. Vendor Management: Question outstanding charges with onsite teams and suppliers, and actively pursue credits where applicable.
9. Keep stock take sheets up to date with current pricing information.
10. Back-Up Preparation: Prepare all necessary backup documentation for costs billed to clients, ensuring accuracy and completeness.
11. Provide administrative assistance to the wider team, including handling ad-hoc reporting requests, screening checks on new starters, and on-boarding new team members on the client's system.

Qualifications

1. A lively, outgoing personality
2. A motivated, self-starter with an enquiring and pro-active approach to work
3. Advanced computer skills – MS Word, Office, Access, PowerPoint, Outlook etc.
4. Excellent Excel skills
5. A passion for delivering improvement.

For almost 20 years, we have created beautiful spaces, exciting menus and friendly teams, so that each and every customer can have the hospitality experience they deserve. We need the brightest and the best to join us to make this all possible.

BaxterStorey is committed to encouraging equality, diversity, and inclusion among our workforce.

Interested? Even if you don’t meet all requirements, we like to hear from you. If you are motivated and hungry to learn, we can work together to develop your potential.