Finance and Administration Manager

Robertson; Kingston upon Hull; On-site; GBP 30,000 - 60,000; Full time

Job description

Overview

Care. Initiative. Pride. We see more than just high standards.

Finance & Administration Manager

Location: Hull

Working hours: 38.75 hours per week, Monday to Friday

Contract: Permanent, full time. Hybrid working available

Relationships. Results. Success. At Robertson Facilities Management, we see them our way. We’re professional enough to make every collaboration count. Driven enough to deliver the very best service to everyone we work with. Friendly enough to make sure any environment we manage is as enjoyable as it is safe. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services businesses. And as Finance and Administration Manager, you’ll be part of a team that’s doing incredible things – for ourselves, for the partners we work with, and for a truly sustainable future.

Your new role

What you’ll do:

• Manage the day-to-day running of the office and support the operational team to ensure a smooth and efficient service is delivered.
• Ensure accurate and timely financial information is presented to the Contract Manager and Accounts department by managing the purchasing, accruals, and assisting in monthly financial analysis.
• Financial administration including purchasing, invoicing, and submission of payroll. Ensure the provision of payroll administration involving the processing of monthly salaries, overtime, and sickness details.
• Preparation of the monthly payment application using data from the CAFM system to ensure all reactive tasks are captured accurately.
• Process client payments and monitor debtor days on outstanding balances for Robertson Facilities Management.
• Provide contract-specific health and safety related recording, reporting, and administration support to the Management teams.
• Attend regular meetings in the Hull area to take notes and ensure actions are recorded.
• Support the management team with the administrative and financial requirements for projects and minor works.
• Plan and schedule service delivery requirements by working alongside the Helpdesk Coordinator with the scheduling of PPM and Statutory Inspection dates to ensure that legal compliance requirements are maintained within the required due dates.
• Ensure the Helpdesk is covered at all times, working alongside the Coordinator to ensure tasks are assigned and completed within required response times.
• Assist in sourcing new suppliers for specialist goods/services when required.
• Liaise directly with subcontractors to ensure adequate service records are received and made available to the Client.

What you’ll need:

• Experience in a similar position with an FM organisation – PFI experience preferred.
• Experience of managing a CAFM system, preferably Concept Evolution.
• Financial Management experience and excellent understanding of Excel.
• Administration Skills – Training in the relevant corporate procedures will be provided.
• Good knowledge of HR functions and systems.
• Experience in subcontractor management.
• Excellent communication skills, both verbal and written.
• Ability to work on own initiative with a methodical approach.

The successful candidate will require a relevant level DBS Check before starting in the job.

Who we’re looking for:

People are at the heart of everything we do and achieve at Robertson. To fit right into the team, you’ll be committed to understanding the needs of our customers and work collaboratively towards our shared goals; get the best from teams and individuals, be confident in your decisions, and calm and quick to adjust to unexpected challenges; and help us make progress towards a sustainable future for ourselves and our communities.

What’s in it for you?

Working the Robertson Way

Joining us isn’t just about seeing things our way. It’s also about working the Robertson Way too, by bringing our 5 guiding principles to life. Here’s what that means…

• We listen: Listening enables us to work positively and collaboratively, and gives customers, partners, and colleagues the assurance that their voices are always heard.
• We are professional: Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.
• We take responsibility: Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.
• We are determined to succeed: Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.
• We are one team: We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone stands up to be counted. We are Team Robertson.

What’s in it for you?

In addition to the hourly rate, we offer a wide range of rewards and benefits:

• 33 days annual leave
• Private pension
• Life assurance
• Cycle to Work scheme
• Rewards platform for discounts with retailers, supermarkets, restaurants and more
• Annual flu vaccine
• Free Health & Wellbeing advice

When it comes to diversity and inclusion, we see things differently at Robertson. We’re a company with strong family values and are committed to building a workforce which reflects the diversity of the customers and communities we serve. That’s why we’re working to create a truly inclusive workplace where everyone can feel welcome, included, and where we can all be our authentic selves.

Apply now

If you’ve got what it takes to look at things differently, to find new perspectives, and to discover the extraordinary within the ordinary, we’d love to meet you.