Finance Administrator

Finance & Administration Coordinator

Location: Macclesfield, Cheshire

About the Role

We're looking for a detail-oriented and proactive Finance & Administration Coordinator to manage financial operations, customer orders, and administrative tasks. If you thrive in a dynamic environment and enjoy keeping things organized, this role is for you!

Key Responsibilities

1. Manage daily banking transactions and update Sage 200
2. Process sales and purchase invoices, reconcile accounts, and handle payroll coordination
3. Support sales by processing orders and assisting customers
4. Oversee stock management and supplier payments
5. Generate financial reports and produce VAT returns
6. Assist with annual audit

What We're Looking For

1. Experience in finance/admin roles, ideally with Sage 200 knowledge or similar
2. Strong Microsoft Excel skills
3. Strong organizational skills and attention to detail
4. Ability to multitask and meet deadlines
5. Proactive and confident communicator

Why Join Us?

1. Varied role with a balance of finance, operations & customer interaction
2. Competitive salary and a supportive team environment

Salary & Contract Details

1. Type of Contract: Full-time, 37.5 hours per week
2. Location: Macclesfield, Cheshire

Daily Tasks

1. Check bank account on HSBC Net and add transactions to Sage
2. Print off purchase invoices, post on Sage & file
3. Check emails daily and respond to requests promptly
4. Take sales calls, deal with customer enquiries, and process orders as needed

Weekly Tasks

1. Collect delivery notes - originals from warehouse (Monday PM)
2. Check container arrivals & contact customers/warehouse to book in (Monday)
3. Post sales invoices on Sage, check orders, adjust stock quantities, update surcharges, and send invoices to customers (Tuesday)
4. Download aged debtors report, email customers with balance over 60 days to request payment
5. Send statements to customers with balances over 30 days (Thursday)
6. Complete weekly cash report (Friday)
7. Generate additional management reports as required

Monthly Tasks

1. Perform month-end routine (Days 1-5 of the month)
2. Email payroll company to organize payroll and advise of any changes (15th of month)
3. Check reports, pay HMRC and NEST pensions, set up payroll payments (16th of month)
4. Order stock to meet customer requirements and post order onto the factory website
5. Download CDS customs form from the government website (around 20th of the month)
6. Ensure up-to-date shipping quotations are collected (end of month for following month)
7. Generate supplier payments (around 23rd of the month, post-dated for the 30th)
8. Select 15 stock items for counting, send list to warehouse, and adjust stock records accordingly (27th of the month)

Quarterly Tasks

1. Produce VAT Return (1st week of Jan, Apr, Jul, Oct)

Annual Tasks

1. Audit (January)
2. Complete year-end checks (January)
3. Archive records for the prior year - clear records from warehouse and dispose of them safely (February)
4. Stock review - clear old/obsolete stock (August/September)