Facilities Management-Compliance Administrator

Adecco; London; Hybrid; GBP 100,000 - 125,000; Full time

Job description

Facilities Management-Compliance Administrator

Client: Local Authority in Twickenham

Job Title: Facilities Management-Compliance Administrator

Pay Rate: £19.41 an hour PAYE / £25.66 an hour UMBRELLA

Hours: 36 hours a week (Mon-Fri) 9AM-5PM

Duration: Initial 6 month contract

Location: HYBRID WORKING - 2 DAYS A WEEK IN OFFICE - York House, Twickenham and Wandsworth Town Hall

Job Purpose: Responsible for providing high-quality administration support to the FM Compliance Team Leader and FM Technical Services management team ensuring that planned preventative maintenance and statutory compliance status is consistently high across all premises that the FM are responsible.

Specific Duties and Responsibilities:

1. Through proactive document and data management ensure that statutory and mandatory compliance percentages are always above 85% across a diverse estate comprising approximately 230 properties throughout the boroughs of Wandsworth and Richmond Upon Thames.
2. Daily management of the FM Compliance email in-box to ensure that documents are compliant and uploaded to Concerto as quickly as possible.
3. Daily management of the FM Compliance email in-box and communication by telephone and email with contractors to ensure that any Remedial Works identified from PPM visits are quickly converted into quotes received in the FM Compliance inbox and processed to the FM Building Services team for approval.
4. Daily use of the Concerto CAFM system. Work closely with FM Building Services Administrator to ensure that PPM works are notified to the contractors quarterly in advance.
5. Work with the FM Building Services Team to ensure that all asset data held in Concerto is regularly reviewed, accurate and that the PPM regime for each asset is CIBSE Guide M compliant and aligned to SFG20 best practice.
6. Arrange Concerto CAFM training and refresher training for key contractor and contractor administrators.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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