Facilities and Business Support Officer

Facilities and Business Support Officer

We are looking for a Facilities and Business Support Officer to support our London region.

Position: Facilities and Business Support Officer

Location: Bermondsey, London

Contract: Permanent

Hours: Full-time (37.5 hours per week)

Salary: £30,057 Per Annum Plus pension & other benefits

Closing Date: Wednesday 31st August 2024 at 23:59pm - we are doing interviews on a rolling basis, so we encourage you to apply at your earliest convenience.

About the Role

The focus of the job is the provision of efficient, effective office management and administration and business support to the London Region of the organisation's service delivery. The post will support the Area Director, Facilities Manager and other managers with administrative duties, and act as Office Manager for their place of work.

The role will be based in the London Regional Office (Sherborne House) and may require some travel within London.

Key responsibilities include:

• Liaise with landlords, contractors, and suppliers about all services related to our central office (Sherborne House) with guidance from the Health and Safety and Facilities Manager.
• Deliver and maintain records of Health and Safety checks within Sherborne House, assist in the regular review of risk assessments, organise fire drills, and take part in relevant H&S audits.
• Provide effective operational building management including managing room bookings and preparing rooms for meetings and training events at Sherborne House.
• Support the Area Director with general administrative duties including provision of secretariat and organisational support of meetings, travel booking, raising POs, and purchasing supplies.
• Provide administrative assistance with recruitment and staffing matters as needed, including coordinating a monthly rota for recruitment of sessional staff.

About You

You will have experience in managing a service in a support setting with a focus on continuous improvement in working with young people with complex mental health needs.

You will need to have the following skills and experience:

• Intermediate/Advanced use of M365 and relevant Apps e.g., Word, Outlook, and Excel.
• Experience in managing offices, equipment contracts and supplies.
• Experience in servicing formal meetings.
• Ability to coordinate events and manage time-limited projects.
• Willingness to travel.
• Commitment to working in a manner that promotes diversity and equality ensuring that everyone is treated with respect and dignity and no one suffers from discrimination.
• Experience of working in a busy office environment, which has the highest regard for the Health and Safety of others.

In return for working here, you will receive:

• A comprehensive training package tailored to your needs and role.
• Flexible working model for suitable roles.
• 26 days annual leave rising to 30 after five years of service.
• Family-friendly leave policies including maternity, adoption, parental leave and Carers leave.
• Auto-enrolment to pension scheme employer from day 1 with employer contribution up to 7% and increasing with service.
• Employee Assistance Programme and access to the app 24/7 GP appointments, prescription service, health checks and nutrition advice.
• Discount vouchers including gym, retail, food & drink, travel, electricals and more.
• Cash benefit plan for you and your partner (living with you) and children under 18 including covering Dental, Optical, Hospital Stays, Scans and More.
• Death in service (4x Base salary).
• Legal Advice line.

About the Organisation

The employer delivers a wide range of support and housing services for young people and adults at risk of homelessness. We specialise in the provision of services that prevent homelessness, increase the resilience of those we work with and energise opportunities for employment, education, training and volunteering in the communities we work within. Our organisation reaches from Newcastle to London, Greater Manchester and Milton Keynes.