Facilities Administrator / FM Coordinator

My client now has an excellent opportunity for a Contract Support to join their team on a permanent basis. The company is fast-growing, and this position will be a fast-paced role to meet their business needs.

Day to Day Role

1. Communicate with the team regarding Planned Preventative Maintenance (PPM) needs and schedule into the Computer Maintenance Management System database.
2. Notify customers of PPM tasks.
3. Lead and manage the delivery of Planned and Reactive Maintenance tasks regarding building services infrastructure.
4. Raise Purchase Orders (POs) and manage the Computerised Maintenance Management System (CMMS) encompassing responsibility for job issue, data entry, report creation, tracking of task completion, and customer portal/helpdesk related to planned and reactive tasks.
5. Ensure hard copies of job sheets and contractor report sheets are appropriately completed and filed, providing assistance during internal and external audits where needed.
6. Progress contractor reactive jobs.
7. Receive, organise, track, and provide updates on technical operations tasks from implementation to completion as required.
8. Assist in the development of operating and capital budgets and reforecasts as needed.
9. Assist with the Purchase Order process as required.
10. Train and monitor the use of the site property page on the company extranet.
11. Ensure monthly reporting requirements have been submitted accurately and on time.
12. Ensure completion of monthly and quarterly Vendor KPIs are produced and reviewed.
13. Ensure Vendor documentation is complete and periodically reviewed.
14. Accurately record and monitor Employee Training Records.
15. Ensure the major maintenance calendar is correct at all times and service records are held against all visits.
16. Ensure that all recommendations identified during service are tracked and closed out.
17. Ensure the team training tracker is up to date and assign appropriate training.

Package

1. Monday to Friday (40 hours per week)
2. Permanent
3. Up to £40k maximum salary
4. Pension
5. 25 Days Holiday + Bank Holidays

Please apply online. Feel free to contact Tarik Bell-Ross on (phone number removed) for further information, or alternatively please email me (url removed).

Resourcing Group is acting as an Employment Agency in relation to this vacancy.