Facilities Admin Assistant (12-month FTC)

This could be you!

We’re currently recruiting for a Facilities Admin Assistant to join our Facilities team in our London office on a 12-month fixed-term contract.

The role

Supporting the Facilities Management team, the Facilities Admin Assistant is responsible for the day-to-day delivery of Facilities services. This is a great role supporting the Assistant Facilities Manager with the daily administrative duties surrounding Facilities.

The core hours are Monday to Friday between 08:00 and 17:30 with the flexibility to work outside of these hours when required. This is an onsite role 5-days a week, as there are activities and meetings you’ll need to support in-person.

This is an exciting opportunity for those passionate about working in facilities and those who like working in a fast-paced, customer-focused environment, and someone who is computer literate with a keen eye for detail and a creative flair.

The successful candidate will be joining during an exciting time for our business with no day being the same where flexibility and adaptability will be key.

Key responsibilities:

1. Supporting the Facilities Management team in daily operations.
2. Managing systems for Facilities, including our Travel Management platform.
3. Coordinating a variety of internal events and gatherings.
4. Creating reports and materials related to Facilities, such as internal posters.
5. Assisting with the helpdesk to ensure timely resolution of requests.
6. Providing support to the Front of House team.
7. Managing access control systems (C*Cure).
8. Handling meeting room bookings on our booking system, Condeco, including support with room setups.
9. Offering administrative support as needed, including work permits, audits, purchase orders, and invoice reconciliation.

What you’ll bring

Essential criteria:

1. Experience in a similar facilities or customer-focused role.
2. Strong MS Office and Adobe skills.
3. Proven time management skills.

Preferred criteria:

1. Basic knowledge of H&S (IOSH certificate), DSE, and Manual Handling.

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 19^th January.

1. Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
2. Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.
3. We anticipate a two-stage interview process which will both be in-person and includes a technical assessment. We are happy to discuss this further with you throughout the recruitment process.

Salary

Up to £32,000 dependent on how your skills and experience align to the role, plus bonus and benefits.