Executive Support Officer

We have an exciting new opportunity for an Executive Support Officer to support our Chief Executive. This new Executive Support Officer post will play a key role in delivering the Chief Executive's day-to-day tasks as well as being a key part in new projects and research.

This role is full time working 37.5 hours per week and is primarily home-based but will require regular travel to London and other locations as required.

This is the perfect opportunity for a candidate who has excellent organisational skills and is motivated and skilled, to support the Chief Executive of the leading victims' support organisation to deliver her role.

Do you want to make a difference every day? Do you want to contribute to change & improvement for those who need it?

Do you thrive on delivering a well-organised and presented workload? Are you excited to support the Chief Executive on high profile projects and in meeting important stakeholders working together to bring change for victims?

If yes, then we'd love to hear from you...

County/Borough: Greater London

Office location: Home-based

Full time/Part time: Full time

Hours per week: 37.5

Work schedule: Monday to Friday, usually office hours with some requirement to occasionally work outside of there.

Basic Salary: 30,000 per annum plus 2,800 London Weighting Allowance and 350 Home Working Allowance.

Allowances: London Weighting, Home Working

Contract type: Permanent

DBS required? Yes

Police vetting required? No

Closing Date: 22/11/2024

Ref No: 5835

What we offer:

• Flexible working options including hybrid working
• 28 days annual leave plus Bank Holidays, rising to 33 days plus Bank Holidays
• An extra day off for your birthday
• Pension with 5% employer contribution
• Enhanced sick pay allowances, maternity & paternity payments
• High Street, retail, holiday, entertainment & leisure discounts
• Access to our financial wellbeing hub & salary deducted finance
• Employee assistance programme & wellbeing support
• Ongoing training & support with opportunities for career development & progression

About the role:

This role is home-based, however will involve regular travel to our London Office along with travel to various locations as required. Usual hours will be Monday to Friday during office hours but there may be a requirement to occasionally work outside of the times.

As our Executive Support Officer, you will:

• Support the CEO in the delivery of their role by providing secretarial & administrative support.
• Proactively manage the CEO's diary, identifying & resolving conflicts before they arise.
• Arrange & support at a range of meetings, ensuring that the CEO is adequately prepared & taking minutes as required.
• Act as a first point of contact for the office of the CEO, responding to emails, calls & correspondence appropriately & effectively.
• Support the CEO & Senior Leadership Team on designated projects, conducting research & preparatory work.

You will need:

• Previous experience of delivering administrative support & diary management
• Good computer skills with the ability to use MS Office including Word, Excel, PowerPoint & Outlook effectively
• Strong communication skills, able to engage with a range of internal & external stakeholders
• The ability to arrange & manage meetings taking notes & providing minutes
• Robust organisational skills, able to manage time effectively & deal with conflicting priorities
• The ability to work in a fast-paced environment, able to anticipate issues & deliver solutions
• Experience of conducting research & presenting findings

Please see attached Job Description and Person Specification for further details.

About Us:

Victim Support (VS) is an independent charity providing a range of specialist services to people who have been affected by crime across England and Wales. We work towards a world where there are fewer victims but who have stronger rights, better support and a real influence in the Criminal Justice System. Everyone at VS is driven by our Vision Ambitions and Values to play their part in making a difference for those who experience crime and traumatic events.

Victim Support are committed to recruiting with care and to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Background checks and Disclosed Barring Service checks may be required.

Victim Support strives to represent the diverse communities we serve and are passionate about creating an environment where all staff and volunteers feel respected and heard. Being a diverse organisation with an inclusive culture is integral to us being able to meet our aim of ensuring that anyone who is a victim of crime gets the support they need.

As part of our commitment to the Race at Work Charter we particularly welcome applicants from Black, Asian and minority ethnic communities. VS is also a Disability Confident Employer and we provide a Guaranteed Interview Scheme for candidates that are disabled and meet all essential criteria for a role.

If you have a disability, a learning difficulty such as dyslexia or a medical condition which you believe may affect your performance during any aspect of our selection process, we'll be happy to make reasonable adjustments to enable you to perform at your best.

How to apply:

To apply for this role please follow the link below to the Jobs page on our website and complete the application form demonstrating how you meet the essential shortlisting criteria.

We look forward to hearing from you.

We reserve the right to close this vacancy early, if we receive enough suitable applications to take forward to interview prior to the published closing date.