Executive Personal Assistant

Job Title: Executive Personal Assistant

Salary: £30,000 - £35,000

Hours: 15-35 hours per week

Contract Type: Remote, working from home

About our client:

Our client is a vibrant, supportive, and dynamic company dedicated to the academic publishing industry. They celebrate the skills and contributions of individuals from all over the world, fostering an environment that supports, engages, and enables their team to excel. They appreciate the complexities of balancing professional and family life, and they strive to create a work culture that values innovation, technology and research.

Job Overview:
The Executive PA will play a critical role in supporting our client’s CEO. This individual will be responsible for handling a wide range of administrative and executive support-related tasks. The successful candidate will be proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. They will also have exceptional communication skills and the ability to manage and prioritise competing priorities.

Key Responsibilities:

• Executive Support: Provide full administrative support to the CEO, including managing their calendar, scheduling meetings, and coordinating travel arrangements.
• Meeting Coordination: Organise and prepare for executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action points.
• Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, managing and prioritising communications on behalf of the CEO.
• Document Preparation: Draft, edit, and review correspondence, reports, presentations, and other documents as requested by the CEO.
• Project Management: Assist in the planning and execution of special projects, tracking timelines, and ensuring deadlines are met.
• Event Management: Organise company events, conferences, and other professional engagements, including logistics and budgeting.
• Confidentiality: Handle sensitive information with discretion, maintaining the highest level of confidentiality.
• Travel Coordination: Plan and manage complex travel itineraries, accommodations, and logistics for both domestic and international travel.
• Stakeholder Management: Build and maintain relationships with key clients, partners, and stakeholders on behalf of the CEO.
• Ad-hoc Tasks: Support the CEO with personal and business-related tasks as needed to ensure efficient day-to-day operations.

Key Skills and Qualifications:

• Proven experience as an Executive PA, supporting senior-level executives, preferably in a fast-paced environment.
• Excellent organisational skills with the ability to multitask and prioritise workload effectively.
• Strong communication skills, both written and verbal.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools (e.g., project management software).
• Strong attention to detail and ability to anticipate needs.
• Problem-solving skills and a proactive approach to work.
• Ability to work independently and make sound decisions.
• Bachelor’s degree or relevant qualification preferred.
• Experience in the media, publishing, or editorial industry is an advantage but not essential.

Benefits:

• Opportunity to work closely with senior leadership in a growing company.
• Professional development opportunities.